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Children of America (Stephens City), LLC

Inspection · 2023-02-21

Date
2023-02-21
Complaint Related
No
Licensing Inspector
Stephanie Reed
(540) 272-6558
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide

Inspector Notes

An unannounced monitoring inspection was conducted on February 21, 2023 from 10:00 a.m. to 2:00 p.m. There were 78 children present, ranging in ages from four months to five years old with 23 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies, and nutrition. A total of nine child records and eleven staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

If you have any questions or concerns, please contact the Licensing Inspector at (804) 629-3923.

Violations

5
Standard 22.1-289.035-B-4
Based on review of records and interview, the center failed to ensure that out of state criminal history name checks were completed before the first day of employment and out of state abuse and neglect search requests were sent by the end of the 30th day of employment
Evidence:
1. Staff #1?s start date was 9/26/2022. Staff #12 confirmed that Staff #1 had lived in Maryland within the last five years. Staff #12 confirmed there was no out of state criminal history name check for Staff #1.
2. Staff #1 had a West Virginia driver?s license on file. Staff #12 confirmed that Staff #1 had lived in West Virginia within the last five years. There was no out of state child abuse and neglect search on file for Staff #1. Staff #12 confirmed that the out of state abuse and neglect search had not been sent.
3. Staff #2?s start date was 8/22/2022. Staff #2 had a West Virginia driver?s license on file. Staff #12 confirmed that Staff #2 had lived in West Virginia within the last five years. There was no out of state child abuse and neglect search on file for Staff #1. Staff #12 confirmed that the out of state abuse and neglect search had not been sent.
Plan of Correction: Not only check the sign sworn disclosure but check all documents and dates to make sure the employee hasn't lived out of state for 5 years.
Standard 8VAC20-780-240-A
Based on review of records and interview, the center failed to ensure that each staff member completed the Virginia Department of Education sponsor orientation course within 90 days of employment.
Evidence:
1. Staff #1?s start date was 09/26/2022. There was no Virginia Department of Education sponsor orientation course certificate in Staff #1?s file.
2. Staff #11 confirmed that Staff #1 did not complete the Virginia Department of Education sponsor orientation course within 90 days of employment.
Plan of Correction: Complete all education training within 90 days.
Standard 8VAC20-780-320-B
Based on observation and interview, the center failed to ensure that each restroom was equipped with soap, toilet paper and paper towels.
Evidence:
1. In Classroom #1, there was no soap, toilet paper or paper towels in the restroom. Staff #6 confirmed the bathroom was missing the required items.
2. In Classroom #2, there was no paper towels in the restroom. Staff #2 and Staff #3 confirmed there was no paper towels in the bathroom.
Plan of Correction: Spoke with teachers about proper supplies needed in all area's. Management check area's in the morning.
Standard 8VAC20-780-510-F
Based on review of records and interview, the center failed to ensure that the medication authorization was available to staff during the entire time it is effective.
Evidence:
1. Medication #2 there was an allergy action plan signed by a doctor on file which indicated that the Epi Pen was to be used for an allergic reaction. There was no medication authorization form for Medication #2.
2. Staff #12 confirmed there was no medication authorization form for Medication #2.
Plan of Correction: Make sure authorization forms are signed properly.
Standard 8VAC20-780-560-G
Based on observation and interview, the center failed to ensure that food brought from home was clearly dated and labeled in a way that identifies the owner.
Evidence:
1. In Classroom #4, there were three cups that were not labeled with a name or a date.
2. Staff #13 confirmed that the cups and it contents were brought from home and were not labelled with a name or a date.
Plan of Correction: Removed cups - spoke with teachers. All cups are being labelled as they come in.
View original record on Virginia Department of Social Services