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Childtime Childcare, Inc. - Mallard

Inspection · 2026-01-22

Date
2026-01-22
Complaint Related
No
Licensing Inspector
Sydney Emory
(804) 807-3277
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect
8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 Staff Qualifications & Training
8VAC20-790 Physical Plant
8VAC20-790 Staffing & Supervision
8VAC20-790 Programs
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 1/22/2026 and completed on 1/22/2026. The on-site inspection began at 10:30am and ended at 12:10pm. The inspector reviewed compliance in the areas listed above. There were 46 children present and 9 staff. The inspector reviewed 4 children?s records and 5 staff records on-site. This inspection included document review, tour of the facility, interviews, and observations.

A subsidy health and safety inspection (SHSI) was conducted in conjunction with the licensing inspection. Subsidy standards that are not covered in licensing standards were reviewed during this SHSI, and this single inspection report reflects findings related to licensing standards and subsidy standards.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 2/13/2026. A POC submitted after this date will not appear on the public website.

Violations

5
Standard 22.1-289.011-F
The license and any other documents required shall be posted in a conspicuous place on the licensed premises.

The findings from the most recent inspection, dated 9/3/2025, were not posted in a conspicuous place on the premises.
Plan of Correction: The center shall post updated license and all other required documents in the document holder display at the front of the building. Management will promptly replace old documents once the new documents are received.
Standard 8VAC20-780-130-E
The center shall obtain documentation of additional immunizations once every six months for children under the age of two years.

Child #1, who has been attending for over a year, did not have up to date immunizations in their file during the inspection on 1/22/2026.
Plan of Correction: At the beginning of each month management will conduct child file reviews to ensure all children who attend are up-to-date with physicals and immunizations. These checks will be documented on a child file spreadsheet. Two members of management will be responsible for reviewing files and documenting the completion of this action on the child file checklist.
Standard 8VAC20-780-420-E-3
Staff shall request at least annually parent confirmation that the required information in the child's record is up to date.

Child #1, who has been attending for more than 14 months, did not have a signed and dated annual review.
Plan of Correction: During the monthly checks of child files, parents will be requested to sign annually on the birth month of each child or at the beginning/end of each year. Two members of management will be responsible for reviewing files and documenting the completion of this action on the child file checklist.
Standard 8VAC20-780-550-P
The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. The record shall include the following: Date and time of injury; Name of injured child; Type and circumstance of the injury; Staff present and treatment; Date and time when parents were notified; Any future action to prevent recurrence of the injury; staff and parent signatures or two staff signatures; and documentation on how parent was notified.

1. Injury report #1, dated 1/13/2026, was missing future actions to prevent injuries.
2. Injury report #2, dated 1/15/2026, was missing appropriate documentation for how the parent was notified and future actions to prevent injuries.
Plan of Correction: Staff is required to fill out incident reports in its entirety. Management will review and sign to ensure all information is correct before parent signatures and turning into the office.
Standard 8VAC20-780-560-F
A menu listing foods to be served for meals and snacks during the current
one-week period shall be dated.

The center's posted menu was dated 1/12/2026-1/16/2026.
Plan of Correction: When monthly menus are completed the food specialist will return the menu promptly to the correct signage place once done editing their changes for the day. The manager in charge of the food program will sign off daily that the menu has been updated and provide any additional copies for the hall display if needed.
View original record on Virginia Department of Social Services