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Caterpillar Clubhouse #3

Inspection · 2021-04-14

Date
2021-04-14
Complaint Related
Yes
Licensing Inspector
Tara K Martin
(804) 588-2371
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia.

A complaint inspection was initiated on April 15,2021 and concluded on May 4, 2021 . A complaint was received by the department regarding allegations in the areas of supervision, injury reporting, and COVID protocols. The director was contacted by telephone to conduct the investigation. The inspector emailed the director a list of documentation required to complete the investigation.

The evidence gathered during the investigation supported the allegation of non-compliance with standards or law and violations were issued. Any violations related to the complaint identified during the course of the investigation can be found on the violation notice.

Violations

2
Standard 22VAC40-185-550-L
Based on interviews and review of documentation, the center failed to ensure that the center staff notified the parent by the end of the day of any known minor injuries.

Evidence:
1. Interviews revealed that a child notified a staff person of an injury during the after school program on 4/13/2021. The parent was not notified on 4/13/2021 of the injury to the child.
Plan of Correction: The director has reminded all staff of the requirement to notify the parent of any known injuries the same day that the injury occurred.
Standard 22VAC40-185-550-M
Based on review of documentation and interviews with staff, the center failed to ensure that a complete written record of children's serious and minor injuries were made the day of the occurrence.

Evidence:
1. An injury report was completed on 4/14/2021 for an injury that happened to a seven year old child on 4/13/2021. The report included several inconsistencies with the circumstances surrounding the injury. The following was documented inaccurately on the injury report: the date of the injury was documented as 4/14/2021 when the injury occurred on 4/13/2021; the information for treatment given stated the injury was cleaned, but upon interviews there was no first aid treatment given; pictures of the injury and interviews revealed three round abrasion marks on the child's lower back, but the injury report documented the injury type as a bruise to the child's lower back; interviews revealed that the injury was discussed with the parent the morning after the incident, but documentation on the injury report states that there was discussion with the parent about the injury on 4/15/2021.
Plan of Correction: The director has reviewed the requirements for documenting an injury or potential of an injury with all staff.
View original record on Virginia Department of Social Services