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Caterpillar Clubhouse #3

Inspection · 2025-05-13

Date
2025-05-13
Complaint Related
No
Licensing Inspector
Tara K Martin
(804) 588-2371
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s record
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced monitoring inspection was initiated on 05/13/2025 and completed on 05/19/2025 with local agencies, in response to a self-report received by the licensing office on 05/08/2025 relating to supervision. The inspector reviewed 2 children?s records on-site and 3 staff records on-site and electronically on 05/19/2025. This inspection included document review and interviews.

Though not a part of the original self-report, violations that were not reported were found related to staff training and supervision are documented on the violation notice issued to the program.

Violations

2
Standard 8VAC20-780-240-A
Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

Staff 3 has not yet completed this course, which is overdue by over 1 year.
Plan of Correction: Training has been obtained.
Standard 8VAC20-780-350-B-4
The required ratio for children 3 years old up to school age eligible is one staff per ten children.

On 05/08/2025, Staff 1 was alone supervising 11 children (all 3 years old) for 2 to 4 minutes.
Plan of Correction: Staff will alert administrators when they have reached the ratio maximum to request additional staff.
View original record on Virginia Department of Social Services