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YMCA SACC at Hampton Oaks Elementary

Inspection · 2023-12-07

Date
2023-12-07
Complaint Related
No
Licensing Inspector
Anansa Archer-Hicks
(703) 537-6757
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted 12/7/2023 from 3:30pm through 4:30pm. There were 43 children directly supervised by 3 staff. Off site file review was conducted on 12/19/2023.The physical plant, programming, menu, 3 staff records, 5 children?s records, 2 medications, emergency drills, injury reports, emergency supplies, and policies were inspected. Children were observed completing a craft project. There was an adequate supply of age appropriate materials for the children and the center was clean and organized. All staff on site at the time of inspection were current in CPR/First Aid and Daily Health Observation certification. One staff present had current MAT certification. Areas of non-compliance are identified in the Violation Notice.

Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy to the licensing office by 5pm on 1/16/24. Please email me at morgan.bryson@doe.virginia.gov with any questions.

Violations

6
Standard 22.1-289.035-B-4
Based on record review, the center did not obtain the results of a criminal history background check prior to employment from all states in which staff have lived within the last 5 years.

Evidence: Staff #3 (Date of Hire: 12/27/2022) has resided in the state of California within the last 5 years and did not have a California criminal history background check on file at the time of inspection.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-510-E
Based on review of medications, the center did not obtain written authorization from the child's physician for all long term medications maintained on site.

Evidence: Child #8 had an emergency medication on site at the time of inspection. The medication has been maintained at the center since 9/3/2023 and there is no physician authorization for the medication on site.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-510-I
Based on review of medications, the center did not obtain written parent permission for administering medication for all medications on site.

Evidence: Child #7 has an emergency medication on site and did not have written parent permission on site at the time of inspection granting the center permission to administer the medication.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-550-D
Based on review of the emergency drill log and staff interview, the center did not ensure monthly emergency evacuation drills were conducted.

Evidence: There was no emergency evacuation drill conducted in August 2023.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-60-A
Based on record review and staff interview, the center did not maintain and keep at the center a separate record for each enrolled child which contains all required information.

Evidence:
1. Child #3 (First day of attendance: 8/9/23) did not have a file on site at the time of inspection.
2. Child #1 (First day of attendance: 8/9/23), Child #2 (First day of attendance: 8/9/23), Child #4 (First day of attendance: 8/9/23), and Child #5's (First day of attendance: 8/9/23) on site files were missing the following required information: immunizations, physical examination, and required written parental agreements including the signed parental authorization for emergency medical care, the agreement that the center will notify the parents when the child becomes ill and the parent will arrange to have the child picked up as soon as possible if requested, and a statement that the parent will inform the center within 24 hours or the next business day after the child or any member of the immediate household has developed any reportable communicable disease, except for life threatening diseases which must be reported immediately.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-60-A-8
Based on review of the posted allergy list and record review, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

Evidence: Child #6 is allergic to peanuts and did not have an allergy care plan on site at the time of inspection.
Plan of Correction: Not available online. Contact Inspector for more information.
View original record on Virginia Department of Social Services