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Prince William Academy

Inspection · 2024-04-30

Date
2024-04-30
Complaint Related
No
Licensing Inspector
Beth Velke
(804) 629-8302
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on 4/30/24 from 8:40 a.m. to 11:14 a.m. with the office manager. There were 69 children in care, ranging in age from six months to five-years-old, supervised by 12 staff. The children were observed in educational activities, structured play, and preparing to go outside. Five child records and five staff records were reviewed. Six medications and authorization forms were reviewed, and the center has three staff current in Medication Administration Training (MAT). Required postings were observed. The attendance, menu, and emergency drill log were reviewed. The first aid kit, flashlight, and battery-operated radio were observed. Areas of non-compliance are identified in the Violation Notice. If you have questions regarding this inspection, please contact the Licensing Inspector, Beth Velke, at beth.velke@doe.virginia.gov or 804-629-8302.

Please complete the "Plan of Correction" and "Date to be Corrected" areas on the Violation Notice for each violation cited and return to me by 5 p.m. on 5/22/24.

Violations

3
Standard 8VAC20-780-40-L
Based on review of documentation and interview with staff, the center did not inform all staff who work with children of the children?s allergies, sensitivities, and dietary restrictions.

Evidence:
1. In the two-year class, staff were unaware of a child who had an egg allergy in their group.

2. In the Pre-K room, staff were unaware of a child who had a nut allergy in their group.
Plan of Correction: Corrected during the visit.
Standard 8VAC20-780-510-E
Repeat Violation

Based on review of medication it was determined that the center's procedures in regards to administering medication were not always followed.

Evidence: The procedures to include methods to prevent use of outdated medication was not followed. The emergency medication for Child #1 had an expiration date of 1/2024.
Plan of Correction: Corrected during the visit.
Standard 8VAC20-780-80-A
Repeat Violation

Based on review of the written attendance record, the center did not ensure they maintained a written record of daily attendance for each group of children documenting arrival and departure of each child in care as it occurs.

Evidence: In the Pre-K and Jr. K classes there was no written record of attendance.
Plan of Correction: Corrected during the visit.
View original record on Virginia Department of Social Services