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Winwood Children's Center

Inspection · 2024-09-03

Date
2024-09-03
Complaint Related
No
Licensing Inspector
Kimberly Weaver
(571) 596-3662
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-820 THE LICENSE
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect
8VAC20-790 Subsidy Regulations

Inspector Notes

An unannounced, on-site monitoring inspection was conducted on 9/3/2024. The on-site inspection began at 11:30am and ended at 3:20pm. The inspector reviewed compliance in the areas listed above. There were 92 children present and 22 staff. The inspector reviewed 9 child records and 5 staff records on-site. This inspection included document review, interviews, observations, and a tour of the facility.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today. A POC submitted after this date will not appear on the public website.

Violations

5
Standard 8VAC20-780-140-A
Based on record review, each child did not have a physical examination by or under the direction of a physician within 30 days after the first day of attendance.

Evidence:
Child #1, date of enrollment 3/28/2024, did not have a physical examination on file.
Plan of Correction: Student serious and minor injury records will be reviewed by an administrator to ensure that staff names/signatures as well as the time the parent was notified is completed.
Standard 8VAC20-780-510-P
Based on record review and interview, when an authorization for medication expired, the center did not obtain a renewed authorization.

Evidence:
Child #2 had a medication authorization for an EpiPen and Benadryl that expired 3/20/2024.
Child #3 had a medication authorization for Benadryl that expired 3/11/2024.
Plan of Correction: Parents of Child #2 and #3 have been instructed to provide a new medication authorization.
Standard 8VAC20-780-550-P
REPEAT VIOLATION
Based on record review, children's serious and minor injury records did not contain all of the required information.

Evidence:
23 out of 36 injury records for the month of May were missing the time the parent was notified and/or staff signatures.
Plan of Correction: Student serious and minor injury records will be reviewed by an administrator to ensure that staff names/signatures as well as the time the parent was notified is completed.
Standard 8VAC20-780-580-B
Based on observation, vehicles used by the center for the transportation of children did not meet
all requirements.

Evidence:
1 out of 3 buses had a safety inspection that expired 8/2024.
Plan of Correction: Bus has an appointment to get safety inspection completed.
Standard 8VAC20-780-60-A
Based on record review and interview, a written care plan was not obtained for each child with a diagnosed food allergy, to include instructions from a physician and the steps to be taken in the event of a suspected or confirmed allergic reaction.

Evidence:
Child #2 has an EpiPen and Benadryl for a suspected allergy, but no written care plan.
Child #3 has Benadryl for an allergy, but no written care plan.
Plan of Correction: Parents of child #2 have been instructed to provide an allergy action plan in addition to the medication authorization. Child #3 has an MD appointment scheduled on 9/27/2024 and the parents have been informed that an allergy action plan must be completed in addition to the medication authorization.
View original record on Virginia Department of Social Services