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Skipwith Academy Learning Center - Woodlake (#41)

Inspection · 2023-08-08

Date
2023-08-08
Complaint Related
No
Licensing Inspector
Lynn Powers
(804) 840-8260
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

A renewal inspection was conducted on August 8, 2023 from approximately 9:35 AM to 2:00 PM. There were 128 children present in the center, ranging in ages from infants to school-age, with 23 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total off 11 child records and 11 staff records were reviewed.

Fire Inspection: 1/31/23
Health Inspection: 3/17/23

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures.

Heather Dapper
Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone # (804) 625-2304
heather.dapper@doe.virginia.gov

Violations

5
Standard 8VAC20-780-140-A
REPEAT VIOLATION
Based on a review of children's records, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance.

Evidence:
The record for child #9 (enrolled 08/22/22) did not have a physical examination.
Plan of Correction: Children's physical forms will be reviewed regularly by management to ensure they are current. New students will be required to have the School Entrance Form turned in no later than the first day of enrollment.
Standard 8VAC20-780-270-A
Based on observation, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

Evidence:
1. In room #3 a hole in the wall with a box inside of it, had a screw protruding out of the box that could entangle clothing or snag skin. The area on the wall was in reach of children.
2. n rooms #4, #5, #6, #7, #9, and #10 had chipped and peeling paint on the walls within reach of children.
Plan of Correction: 1.The screw that was attached to the small box was immediately removed by maintenance technician.
2. Paint work orders were already in place, and they were provided to the licensing inspector for review. Work to address the concerns are underway and are being worked through.
Standard 8VAC20-780-350-B-1
REPEAT VIOLATION
Based on observation and interview, the center did not maintain a staff to children ratio of 1:4 for infants, children birth up to 16 months.

Evidence:
1. In room #1, at approximately 9:40 AM on August 8, 2023, one staff was observed with six infants. Staff stated that the room had been over ratio for "about 30 minutes". At 9:45 AM another staff member arrived to assist.
Plan of Correction: Staff have been instructed not to accept children until management is notified of the number of students present and that ratios can be maintained .
Standard 8VAC20-780-500-B
Based on observation, the center did not ensure the diapering area contained a leakproof or plastic-lined storage system that is either foot operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal.

Evidence:
In between room #3 and room #4, diapers were disposed in a swing top trash can.
Plan of Correction: A purchase order for the new foot operated trash can was shared with the licensing inspector. It is
now in use in the diaper
changing area.
Standard 8VAC20-780-510-P
Based on observation and interview, the provider failed to notify a parent after a medication authorization expired that the medication needed to be picked up within 14 days, and then dialed to dispose of medications that were not picked up.

Evidence:
A prescription emergency medication (AuviQ) was observed for a child with allergies. The AuviQ expired February 2023. A member of management acknowledged that the prescription medication had expired and the parent was not notified.
Plan of Correction: Children's medication authorizations will be reviewed regularly by management to ensure the expired medication is picked up within the allowed 14-day period.
Once the medication expires , parents will be notified of the need to remove the item from the school, or the medication will be properly discarded.
View original record on Virginia Department of Social Services