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The Children's School Inc.

Inspection · 2024-12-12

Date
2024-12-12
Complaint Related
No
Licensing Inspector
Pamela Sneed
(804) 629-2691
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks.
22.1 Early Childhood Care and Education.
63.2 Child Abuse & Neglect.

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the program was in compliance with the standards reviewed.

Inspector Notes

An unannounced, on-site renewal inspection was conducted on 12/12/24, as a part of the provisional licensure period, and Intensive Plan of Correction (IPOC). The Department requested that the licensee complete an IPOC as result of complaint investigation findings (March 2024) related to forbidden actions, mandated reporting, and the care of children. The on-site inspection began at 11:07am and ended at 3:27pm. The inspector reviewed compliance in the areas listed above. There were 122 children present and 44 staff (including 15 public school staff). The inspector reviewed 8 children?s records and 9 staff records while on-site. The inspection included document review, tour of the facility and interviews. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 12/20/24. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-A
Staff shall complete background checks every 5 years.

There was no documentation of a child abuse and neglect search)CPS) in the last 5 years for Staff #9. The previous CPS search was completed 12/9/19.
Plan of Correction: A new CPS background check for Staff #9 was initiated upon discovery of the missing documentation. The required forms were completed and submitted to the appropriate agency on December 19, 2024
Standard 22.1-289.035-B-4
Out-of-state criminal record checks (CRC) and out-of-state child abuse and neglect searches (CPS) shall be completed by the end of the 30th day of employment.

1. There was no documentation of an out of state CRC for Staff #8 who began employment over 30 days ago.

2. There was no documentation of multiple out of state CRC's and CPS searches for Staff #5 who began employment over 1 year ago.
Plan of Correction: 1. For Staff #8, an out-of-state criminal record check (CRC) was initiated immediately upon discovering the missing documentation. Staff #8 has been asked to update their Sworn Statement to include all states lived in for the past 5 years.
2. For Staff #5, all missing out-of-state CRCs and CPS searches were promptly initiated for the applicable
states where the staff member previously resided. Receipts of these requests will be placed in their file. Once documentation has been received, the staff member's file will be updated accordingly.
Standard 8VAC20-780-280-B
Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

A spray cleaning solution was found to be sitting on top of a soap dispenser and accessible to 3-4 year old children in one classroom.
Plan of Correction: The spray cleaning solution found on top of the soap dispenser was immediately removed and secured in a locked cabinet, as required by licensing regulations. The staff person was instructed to keep cleaning materials stored in a locked cabinet. All staff members have been reminded of this expectation.
Standard 8VAC20-780-420-E-3
Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. Such sharing of information shall be documented.

The record for Child #10 did not include documentation of the parents annual review that required information was up to date. The most recent review was completed in August 2023.
Plan of Correction: The parents of Child #10 were contacted on December 12, 2024 and asked to confirm and update the required information in their child's record. Documentation of this review will be added to the child's file promptly.
Standard 8VAC20-780-500-A
Staff shall wash their hands with soap and running water after a diaper change.

A staff person in an infant classroom did not wash their hands after changing a child's diaper.
Plan of Correction: The staff person was instructed to wash their hands following each diaper change.
Standard 8VAC20-780-70
Staff records shall include documentation that the individual possesses the education/certification required by the job position.

The record for Staff #5 did not include the education diploma/transcripts or certifications needed for a Lead Teacher position.
Plan of Correction: Staff #5 has been notified of the missing documentation and instructed to provide their education diploma, transcripts, or required certifications by January 10, 2025.
View original record on Virginia Department of Social Services