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Loudoun Country Day School

Inspection · 2022-03-08

Date
2022-03-08
Complaint Related
No
Licensing Inspector
Alyssa Simons
(571) 423-6392
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 Physical plant.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 SPECIAL SERVICES.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (22VAC40-191)

Inspector Notes

Today an unannounced Renewal Inspection took place between the hours of 9:15am and 11:35am. There were 3 classrooms observed with a total of 32 children with 7 staff within the supervision guidelines. The children were observed finishing eating a morning snack, participating in Spanish class, using tables during STEM class and other organized activities. Positive interactions were observed between staff and children. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. If you have any questions, please e-mail me at whitney.mcgrath@doe.virginia.gov. Thank you for your cooperation during the inspection.

Violations

5
Standard 8VAC20-780-130-A
Based on record review, the center has not obtained documentation that each child has received immunizations before the child could attend.
Evidence: Child #4's record did not contain documentation of immunizations.
Plan of Correction: We will fully review the student files to ensure every child has received their immunizations and the documentation is in the student file.
Standard 8VAC20-780-140-A
Based on record review and interview, the center did not obtain a physical exam for each child within the first 30 days of attendance.
Evidence: Child #2 and Child #4's record did not contain documentation of a physical exam. The program director stated that both children enrolled at the center in September 2021.
Plan of Correction: We will fully review the student files to ensure every child has a physical exam and the documentation is in the student file.
Standard 8VAC20-780-550-D
Based on record review and interview, the center has not implemented a monthly practice evacuation drill.
Evidence: Based on the program directors drill log, evacuation drills were not practice in October, November and December 2021, or January and February of 2022. The program director confirmed that evacuation drills were not practiced monthly.
Plan of Correction: We will begin to practice monthly evacuation drills with the preschool students.
Standard 8VAC20-780-60-A
Based on record review and interview, children's do not contain all required information.
Evidence:
1. Four out of four children's records did not contain addresses for their emergency contacts. School staff stated that the programs online registration system does not currently request this information from families upon enrollment.
2. Four out of four children's records do not contain documentation that the child's age and identity has been verified. School staff stated that they were not requesting this documentation from families upon enrollment.
Plan of Correction: 1. Addresses will be obtained for every child's emergency contact. This will also now be part of our enrollment process.
2. We will implement a system and process of verifying each child's age and identity. This will also now be part of our enrollment process.
Standard 8VAC20-780-60-A-8
Based on record review and interview, the center has not obtained a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.
Evidence: Child #3 and Child #5 are both diagnosed with food allergies and have medication kept on-site in case on an accidental ingestion of an allergen. Neither child has an allergy care plan.
Plan of Correction: An Allergy Action Plan will be obtained to supplement the Medication Consent Form for every child with a diagnosed food allergy.
View original record on Virginia Department of Social Services