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The Merit School of Southpoint (#45)

Inspection · 2021-08-18

Date
2021-08-18
Complaint Related
No
Licensing Inspector
Florence Martus
(804) 389-0157
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, and interviews.

A renewal inspection was initiated on 8/18/2021 and concluded on 8/19/2021. The director was contacted by telephone and a virtual inspection was conducted. There were 28 children present, ranging in ages from 3 months to 4 years, with 9 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records, 7 staff records, and 5 medications were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy to the licensing office by 4pm on Thursday 8/26/2021. Please email me at morgan.bryson@doe.virginia.gov with any questions.

Violations

2
Standard 22VAC40-185-510-A
Based on medication review and staff interview, it was determined that not all children with medication on site had documentation of a parental authorization form.

Evidence: Child #6 has Benadryl on site and did not have signed parental authorization form on file for the medication.
Plan of Correction: Child now has signed parental authorization.
Standard 63.2(17)-1720.1-B-4
Based on record review and staff interview, the center did not obtain the results of a sex offender name search from all states in which staff have lived within the last 5 years.

Evidence: Staff #5 (DOH: 5/4/21) and Staff #7 (DOH: 2/15/21) have both resided in New York within the last 5 years and didn't have sex offender name search results on file.
Plan of Correction: Both staff had the NY Central Registry Background Check on file. On 8/20/21, Director faxed staff info to the NY Staff Division of Criminal Justice Services. On 8/23/21, Director spoke with the NY Staff Division and verified that neither staff were on the sex offender registry. Written results will be received within the next three weeks.
View original record on Virginia Department of Social Services