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The Merit School of Southpoint (#45)

Inspection · 2025-09-17

Date
2025-09-17
Complaint Related
No
Licensing Inspector
Florence Martus
(804) 389-0157
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
63.2 Child Abuse & Neglect
22.1 Early Childhood Care and Education
20 Access to minor?s records

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on September 17, 2025, and completed on September 18, 2025, as a part of the licensure period. The on-site inspection began at 9:50 am and ended at 1:10 pm. The inspector reviewed compliance in the areas listed above. There were 58 children present and 13 staff. The inspector reviewed five children?s records and five staff records on-site. Additional documentation was reviewed electronically on September 18, 2025. This inspection included document review, a tour of the facility, interviews, and observations.
Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on October 1, 2025. A POC submitted after this date will not appear on the public website.

Violations

2
Standard 8VAC20-780-130-A
The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The record of child #1, enrolled for 24 days, did not have documentation of immunizations.
Plan of Correction: Per administration: Child #1's immunizations were current at the time of enrollment. Moving forward, all immunization records will be verified and collected prior to enrollment to ensure full compliance with health and safety requirements.
Standard 8VAC20-780-280-B
Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A canister of deicer, disinfectant and absorbent cleanser were observed unlocked on the van used for transporting children.
Plan of Correction: Per administration: While no children were present at the time, all substances were immediately and properly discarded in accordance with safety protocols. To prevent recurrence, a locked storage container will be installed on the bus to ensure that any items not suitable for child access remain securely stored at all times.
View original record on Virginia Department of Social Services