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American Day School #3

Inspection · 2024-06-17

Date
2024-06-17
Complaint Related
No
Licensing Inspector
Lisa Hudson
(571) 389-2459
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced Monitoring inspection was conducted today. A total of 33 children with 8 staff providing direct supervision was onsite. The PreK class was offsite practicing their upcoming graduation ceremony. The Toddler 1 and 2 class was observed on the playground. Transitions from the playground back to their classrooms were observed. The Preschool 1 and 2 classes also spent time this morning on the playground. Staff were observed actively engaged with the children, offering cold water to drink and singing songs. The walls were decorated with artwork the children had completed such as bumble bees, fingerpainting and family boards. Staff was observed assisting a group in the Toddler 2 class with playing a memory game. In the Toddler 1 class, a bubble machine was blowing out bubbles above the children's heads as they played in a circle on the carpeted area. All medications onsite was reviewed. Lunch arrived during the inspection which coincided with the posted menu of chicken, carrots, rolls and fresh fruit. A total of 5 staff and 6 child files were reviewed. Annual training was also reviewed for staff. The previous violations from the last inspection was reviewed and the corrective actions were verified. This inspection occurred between 10:30am and 12:55pm. Thank you for your cooperation today. Please email me at: lisa.hudson@doe.virginia.gov with any questions.

Violations

4
Standard 22.1-289.035-B-2
Based on staff record review, one background clearance was not obtained prior to hire date.
Evidence:
Staff # 1 was onsite completing orientation on 05/24/2024. The fingerprint clearance for Staff #1 was not received until 05/28/2024.
Plan of Correction: We will not begin orientation training for any new hires until the fingerprint background clearances are received.
Standard 8VAC20-780-160-A
Based on staff record review, documentation of TB screenings were not obtained prior to hire.
Evidence:
1. Staff #2 was hired on 03/13/23. The TB screening for Staff #2 was dated 03/22/2023.
2. Staff #5 began work on 05/24/24. The TB screening for Staff #5 was dated 05/30/24.
Plan of Correction: We will not hire any new staff without a TB screening on file before their start date.
Standard 8VAC20-780-510-E
Based on review of medication, the center did not follow their own procedures for administering medication.
Evidence:
1. The center's procedures for administering medication must include methods to prevent use of outdated medication.
2. One liquid medication for Child #1 expired in January 2024.
Plan of Correction: This medication will either be disposed of or returned to the parent. Staff will be reminded to check dates for expiration.
Standard 8VAC20-780-510-F
Based on review of medication authorizations, one authorization was not available to staff during the time it is effective.
Evidence:
A medication authorization for a medication for Child #2 was effective through December 2024. This medication was not found onsite.
Plan of Correction: This medication is used seasonally. We will have the parent complete a new authorization with dates the medication is needed.
View original record on Virginia Department of Social Services