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Madison Day School

Inspection · 2024-09-26

Date
2024-09-26
Complaint Related
No
Licensing Inspector
Sarah Zirzow
(703) 479-4675
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-820 THE LICENSE
8VAC20-820 THE LICENSING PROCESS
8VAC20-820 HEARINGS PROCEDURES
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on September 26, 2024. The on-site inspection began at 10:00am and ended at 12:15pm. The inspector reviewed compliance in the areas listed above. There were 71 children present and 19 staff. The inspector reviewed 7 children?s records and 5 staff records on site. This inspection included document review, a tour of the facility, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on October 9, 2024. A POC submitted after this date will not appear on the public website.

Violations

8
Standard 22.1-289.011-F
The license and any other documents required shall be posted in a conspicuous place on the licensed premises.

The violation notice and inspection summary posted at the center was dated 4/15/2024 and their most recent was 8/1/2024.
Plan of Correction: Corrected during inspection.
Standard 8VAC20-780-160-C
A tuberculosis (TB) screening is required every two years from the last screening.

Staff #4?s updated screening was due 3 months ago. The updated screening has not yet been completed.
Plan of Correction: I will let them know they need to get a new test.
Standard 8VAC20-780-270-A
REPEAT VIOLATION The center shall ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

-Rust was around the knobs of the sink in the Jr. Preschool 2 classroom.
-The front laminate of a cabinet was peeling off in two places in the Jr. Preschool 1 classroom.
-There were cracks throughout the floor tile in the Pre-K classroom around the cot area.
-Each of the 9 spinning numbers on the big playground had cracks, holes, and sharp edges.
-The turf outside on the big playground contained cracks and areas of missing pieces
Plan of Correction: The owners will be notified of these areas to fix.
Standard 8VAC20-780-270-B
Appropriate barriers are required to prevent children from being burned, shocked, or injured from heating equipment.

The door to the water heater in the Toddler classroom had a broken lock and was easily opened.
Plan of Correction: The lock will be fixed to prevent access.
Standard 8VAC20-780-280-B
Hazardous substances must be in a locked place that prevents access by children.

A locked, but accessible drawer in the Sr. Preschool classroom contained two bottles of White Out stating ?Keep Away from Children.?
Plan of Correction: Corrected during inspection.
Standard 8VAC20-780-350-B-4
The required ratio for children ages 3 up to school age eligible is one staff per ten children.

Staff #6 was observed supervising 11 children alone in the Pre-K classroom from 10:00am to 10:25am, until a second teacher joined.
Plan of Correction: There was an extra staff member, but they did not know to go in that class. They were told to go in there.
Standard 8VAC20-780-510-P
When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed.

Medication for Child #11 was onsite, but the medication and authorization form had expired 28 days ago. The authorization had not been renewed and the medication was not returned or disposed of as required
Plan of Correction: We will get new medication and authorization forms.
Standard 8VAC20-780-70
REPEAT VIOLATION
Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

Staff #4, who has been actively working at the center for the past 2 years and 10 months, had only one completed reference verification on file.
Plan of Correction: I will get another reference documented for the staff.
View original record on Virginia Department of Social Services