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The Child and Family Network Centers - Wheeler Site

Inspection · 2024-02-20

Date
2024-02-20
Complaint Related
No
Licensing Inspector
Maria Robles-Lopez
(703) 397-3827
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

A renewal inspection was conducted on 02/20/2024 between the hours of approximately 9:00 am and 10:55 am. There were 30 children present, ranging in ages from 3 years to 5 years, with 4 staff supervising. Staff-to-child ratios were in compliance. Children were observed while eating breakfast, working in learning areas and transitioning to the carpet area for their morning meeting.
The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 4 child records and 4 staff / officers records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions regarding this inspection, please contact the Licensing Inspector, Maria Robles at maria.robles@doe.virginia.gov.

Violations

7
Standard 22.1-289.035-B-4
Based on record review and interview, it was determined that the program did not ensure that employees that had lived out of the state of VA within the last 5 years have in their files the result of an out-of-state Criminal History Name Check.
Evidence:
1) The record for Staff #1 (start date (10/27/2021) and Officer #1 did not contain documentation of the results of an out-of-state Criminal History Name Check. Staff #1 and Officer #1 had declared in their sworn statement having lived out of the state of VA within the last 5 years before employment.
Plan of Correction: Facility representatives will contact Officer #1 and Staff #1 to update the information.
Standard 22.1-289.036-B-2
Based on record review, the program did not ensure to obtain fingerprint-based criminal history check determination letter was obtained every five years for its board officers/agents.
Evidence:
1) On the date of inspection, the record for Officer # 2 did not contain a current criminal history determination letter. The most recent letter in the record for Officer #2 was dated 08/27/2018.
Plan of Correction: Facility representative will contact officer #2 to update the information.
Standard 8VAC20-770-40-D-1-a
Based on record review, the program did not ensure that Central Registry search results are obtained every five years for its board officers/agents.
Evidence:
1) On the date of inspection, the record for Officer # 2 did not contain current Central Registry search results. The most recent results documented in the record for Officer #2 were dated 01/09/2019.
Plan of Correction: Facility representative will contact Officer #2 to update the information.
Standard 8VAC20-780-140-A
Based on children's records review, one out of four records reviewed did not contain a physical examination by or under the direction of a physician within 30 days after the first day of attendance.
Evidence:
1) On the date of inspection, the record for Child #1 (start date 08/23/2023) did not contain the results of a physical examination.
Plan of Correction: Facility representative will contact reach out to parent to update the information.
Standard 8VAC20-780-550-F
Based on documentation review, lockdown procedures were not practiced at least annually.
Evidence:
1) On the date of inspection, emergency drills logs reviewed for Rooms Wheeler 1 and Wheeler 2, did not contain lockdown drills documented for the 2023 year.
Plan of Correction: Facility representative will retrain staff on emergency drill procedures. Both classrooms will complete a lockdown drill.
Standard 8VAC20-780-60-A
Based on children's records review, one out of four records reviewed did not contain all required information.
Evidence:
1) The record for Child #2 did not contain the work phone number and place of employment of one parent who has custody.
Plan of Correction: Facility representative will reach to parent to update the information.
Standard 8VAC20-780-70
Based on records review, staff's records did not contain all required information.
Evidence:
1) The records for Staff #1 and Staff #2 did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment.
Plan of Correction: Facility representative will get references for Staff #2. References for Staff #1 were added to the file.
View original record on Virginia Department of Social Services