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Easter Seals Serving DC/MD/VA, Inc.

Inspection · 2024-10-10

Date
2024-10-10
Complaint Related
No
Licensing Inspector
Ariel Hayes
(804) 629-7124
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
20 Access to minor?s records
8VAC20-780 Staff Qualifications and Training.
22.1 Early Childhood Care and Education
8VAC20-780 Physical Plant.
63.2 Child Abuse & Neglect
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was completed on 10/10/2024. The on-site inspection began at 11:00 am and ended at 1:02 pm. The inspector reviewed compliance in the areas listed above. CDC: There were 48 children present and 18 staff. The inspector reviewed 5 children?s records and 5 staff records on-site. This inspection included, document review, tour of the facility, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 10/22/2024. A POC submitted after this date will not appear on the public website.

Violations

5
Standard 8VAC20-780-160-A
Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

Staff #3 TB was dated 17 days after the employee's first day of employment.
Plan of Correction: A checklist has been updated to include most recent updates for required background checks and pre-employment items such as TB tests. Checklist will be verified by admin.
Standard 8VAC20-780-240-B
Staff shall complete orientation training in subsection C of this section prior to the
staff member working alone with children and no later than seven days of the date of
assuming job responsibilities.

Staff #3 & Staff #5, who are working with children, did not have a signed orientation form on record.
Plan of Correction: New hire checklist has been updated to include orientation checklist and signatures.
Standard 8VAC20-780-280-B
Hazardous substances must be in a locked place that prevents access by children.

In classroom #210, the cleaning solution was in an unlocked cabinet, out of reach of children.
Plan of Correction: Survey and supply classrooms with cabinet locks to ensure all cleaning solutions are out of reach and locked. Verify classroom opening checklists.
Standard 8VAC20-780-570-E
Prepared infant bottles shall be, dated and labeled with the child's name.

2 out of 5 sets of bottles were not labeled and/or dated.
Plan of Correction: Staff review and sign policy on the proper storage of bottles and cups. Admin will verify bottles/cups daily.
Standard 8VAC20-780-70
Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

Staff #1, who has been actively working at the center for the past 11 weeks, did not have any completed reference verifications on file.
Plan of Correction: Maintain all records in employee's file for proper access. Staff's references were completed but not easily accessed.
View original record on Virginia Department of Social Services