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Sleepy Hollow Preschool

Inspection · 2023-09-26

Date
2023-09-26
Complaint Related
No
Licensing Inspector
Lisa Hudson
(571) 389-2459
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced Monitoring inspection was conducted today. A total of 55 children with 8 staff and parent volunteers were onsite. A total of 4 classroom were occupied today. The children were finishing up morning snack which consisted of strawberry yogurt with raisins in one room and string cheese in another. The walls of the rooms and the hallways were decorated with artwork the children had completed such as self portraits and alphabet letters. The children were busy roller painting with shades of blue ink and listening to staff read a book as the children sat on their "lily pads". The pretend room was equipped with ample equipment, toys and supplies. Children were seen scooting on small tricycles in the hallways as they were able to rotate from room to room. A total of 5 children's files and 5 staff files were reviewed today. One medication onsite which was also reviewed. This inspection occurred between 10:30am and 12:45pm. Thank you for your cooperation today. Please email me at: lisa.hudson@doe.virginia.gov with any questions.

Violations

8
Standard 22.1-289.035-B-2
Based on staff record review, a criminal record search was not obtained prior to the first day of employment.
Evidence:
Staff #4 began employment on 09/05/2023. The fingerprint background search result was dated 09/06/2023.
Plan of Correction: Office of Background Investigations will be contacted today regarding the search result.
Once results are received, they will be forwarded to the Licensing Inspector within 10 working days for review.
Standard 8VAC20-770-60-B
Based on staff record review, a Sworn Statement was not obtained prior to first day of employment.
Evidence:
Staff #4 has a documented hire date of 09/05/2023. The Sworn Statement disclosure was dated 09/08/2023.
Plan of Correction: No staff will begin employment without the Sworn Statement completed.
Standard 8VAC20-780-500-B
Based on observation of the diapering areas, one of two areas did not include a receptacle for disposable diapers that is either foot-operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface .
Evidence:
A bathroom on the lower level used for diapering did not include a hands free receptacle such as a step on pale for disposing diapers.
Plan of Correction: A step on pale will be placed in this bathroom.
Standard 8VAC20-780-560-M
Based on observation of the one class, a child was allowed to walk around while eating.
Evidence:
One child was observed standing and walking around in front of staff with food in their mouths.
Plan of Correction: Staff reminded this child to remain sitting while eating.
Standard 8VAC20-780-60-A
Based on child record review, 5 out of 5 records were incomplete.
Evidence:
1. Records for Child # 1-5 did not include a start date in the record.
2. Child #2 and 3's record did not include address and phone number for at least 2 emergency contacts.
Plan of Correction: Information will be requested from the parent and maintained in the record.
Standard 8VAC20-780-60-A-8
Based on review of children with diagnosed food allergies, a written care plan for a child was not found in a record.
Evidence:
Child #1 has a diagnosed food allergy that requires an emergency medication. A current written care plan was not found in the record.
Plan of Correction: This information will be requested from the parent today.
Standard 8VAC20-780-70
Based on staff record review, 4 out of 5 records were incomplete.
Evidence:
1. Staff #2, 3, 4 and 5 records did not include at least 2 documented references and employment applications.
2. Staff #2's record did not include qualifications for their position.
3. Staff #4's record did not include documentation of orientation training.
Plan of Correction: We have requested all of this documentation from the board president.
Standard 8VAC20-780-80-A
Based on observation, two classrooms did not maintain a written record of daily attendance that documented the arrival of each child as it occurs.
Evidence:
1. The Dragonflies classroom did not maintain a written record of daily attendance that included the arrival of each child as it occurred.
2. The Dolphins classroom's record of attendance was locked in another area of the center and inaccessible.
Plan of Correction: A staff meeting will be held today to discuss the importance of attendance records and the need for them to be current.
View original record on Virginia Department of Social Services