Inspection · 2024-09-03
(804) 929-3771
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect
Inspector Notes
An unannounced inspection was initiated on 9/3/2024, 9/6/2024 and 9/16/2024 in response to a complaint received by the licensing office on 8/28/2024 relating to allegations of issues related to supervision of children and background checks for staff. The inspector reviewed 2 staff records on-site on 9/3/2024. The inspector reviewed 1 child record and 4 staff records on-site on 9/16/2024. This inspection included document review, tour of the facility, interviews, and observations.
The preponderance of evidence gathered during the investigation supports the allegations; therefore, the complaint is determined to be valid. Information gathered during the inspection determined non-compliance with applicable standards or law and the violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 11/25/2024. A POC submitted after this date will not appear on the public website.
Violations
12The center did not have the current license posted during the inspection on 9/3/2024 and
9/6/2024.
The center is required to have employees undergo a background check every five years.
The most recent central registry check for staff #4 was due over a month ago. The most recent central registry check for staff #5 was due over a month ago.
Staff #3 had documentation of a national criminal background check completed 5 days after their first day of employment.
The immunization record for Child #1 was dated over 7 months ago.
The physical examination and immunization records for child #1 were not signed.
The screening for Staff #2 was completed 6 days after hire.
Staff #4 obtained 3 of the 16 required hours in 2023-2024. Staff #5 obtained 10.5 of the 16 required hours in 2023-2024.
The center is required to ensure at least one staff member who meets the qualifications of a program leader or program director is regularly present in each grouping of children.
Staff #3, who did not meet lead teacher qualifications, was in a classroom with Staff #1 (assistant) supervising infants and toddlers for the duration of the inspection on 9/3/2024. Staff #4, who did not meet lead teacher qualifications, was alone with a group of preschool children for the duration of the inspection on 9/3/2024.
The required ratio for children ages birth up to 16 months is one staff per four children.
Staff #2 and staff #5 were observed supervising 13 children (youngest child under 12 months).
Staff #4 and staff #8 were observed supervising 12 children (youngest child age 23 months).
Staff #6 was observed supervising 11 children (youngest child age 2) when staff #4 left the room for approximately 2 minutes.
The following staff records shall be kept for each staff person: 1) Documentation that two or more references as to character and reputation as well as competency were checked before employment; 2) Information about any health problems that may interfere with fulfilling the job responsibilities; and 3) Name, address, and telephone number of a person to be notified in an emergency.
Staff #2, who has been actively working at the center for the past 2 weeks, had incomplete reference verifications in their record.
Staff #1, who has been actively working at the center for over 18 months, reported having a health condition that could interfere with fulfilling their job responsibilities; however, this information was not documented in the staff record.
Staff #3, who has been actively working at the center for 5 months, did not have the name, address or phone number of a person to be notified in an emergency documented in their record.
#1 Letter on Health Condition placed in #1 Employee file from Health Care
Provider Dr Francis La Rosa,MD
#3 updated her file with the name, address, phone number of her Emergency Person of contact.