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The Merit School of Arlington (#69)

Inspection · 2024-08-09

Date
2024-08-09
Complaint Related
No
Licensing Inspector
Laura Lunceford
(571) 835-5058
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect
8VAC20-790 Subsidy Regulation

Inspector Notes

An unannounced , on-site monitoring inspection was initiated on July 29, 2024 and completed on July 29, 2024. The on-site inspection began at 11:15am and ended at 1:43pm. The inspector reviewed compliance in the areas listed above. There were 41 children present and 12 staff. The inspector reviewed 6 children's records and 5 staff records on-site. The inspection included document review, a tour of the facility, interviews and observations.
Information gathered during the inspection determined non-compliance with applicable standards or law, and violation are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or had been corrected. Submit your POC within five business days from today, which will be the close of business on August 13, 2024. A POC submitted after this date will not appear on the public website.
If you have any questions regarding this inspection, please contact Laura Lunceford at
571-835-5058 or laura.lunceford@doe.virginia.gov

Violations

7
Standard 8VAC20-780-240-B
Based on record review, there was no documentation of orientation training prior to staff members working alone with children and no later than seven days of assuming job responsibilities.
Evidence:
Staff A, hire date June 10, 2024, had no documentation of orientation in the record. Staff B, hire date October 24, 2023, had no documentation of orientation in the record.
Plan of Correction: Staff A was a re-hire and had original orientation on file and trainings. Re-training was completed. Staff B confirmed training was done at the time of hire and went through all orientation again and competed it on 8/12/2024.
Standard 8VAC20-780-510-E
Based on record review, there was no documentation of the parent's and physician's authorization for medication administration.
Evidence:
Child C had no documentation of current authorization of medication from the parent or the physician.
Plan of Correction: Center had current authorization of medication from the parent and physician on site during the inspection but was not presented to the inspector at the time of the visit. Paperwork is currently on site at the center in the medication binder.
Standard 8VAC20-780-510-G
Based on observation, there was no correct labeling for a medication in the facility.
Evidence:
Child C had no specific instruction for administration on the Epinephrine and the allergy medication. Child C had no name on the allergy medication.
Plan of Correction: Child C allergy medication was labeled with her full name during the licensing visit.
Standard 8VAC20-780-550-D
Based on record review, the program did not implement a monthly practice evacuation drill.
Evidence:
There was no documentation of an evacuation drill for February 2024.
Plan of Correction: Center did not document February 2024 fire drill however completed2 fire drills in the month of March 2024.
Standard 8VAC20-780-560-F
Based on observation, there was no menu listing meals and snacks to the current week.
Evidence:
The menu posted was for July 22-26, 2024. There was no current menu posted for July 29-August 2, 2024.
Plan of Correction: Current menu was posted in the front lobby for the week of July 20-August 2nd 2024 for the family and staff which was not observed by the inspector. Staff were retrained to ensure that all menus are updated in the classrooms each week.
Standard 8VAC20-780-570-E
Based on observation, there were bottles with no dates in the refrigerator.
Evidence:
Child A and Child B had no dates for two bottles in the refrigerator at the time of inspection.
Plan of Correction: Retrained all teachers to ensure that all bottles have child full name and sate.
Standard 8VAC20-780-80-A
Based on record review, there was no documentation of a written record of daily attendance.
Evidence:
The attendance record documentation did not accurately reflect the numbers of children in the center in four rooms (Infant, Stepping Stones, Montessori A and B) at the time of inspection.
Plan of Correction: Teachers have been retrained on ensuring the written attendance and PROCARE (attendance software) matches.
View original record on Virginia Department of Social Services