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YMCA of South Hampton Roads-G W Carver Intermediate School

Inspection · 2022-11-30

Date
2022-11-30
Complaint Related
No
Licensing Inspector
Rene Old
(757) 404-1784
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)

Inspector Notes

An unannounced monitoring inspection was conducted on 11/30/2022 from 3:50 pm - 5:15 pm. At the time of entrance there were 29 children in care with two staff. The children in care ranged in age from four years - 12 years. Children were observed doing homework, playing games and eating snack in the cafeteria. A fire drill was observed.
Records were reviewed for two children in care. The inspector reviewed three staff records at the Greenbrier North YMCA on 01/10/2023.

Information gathered during the inspection determined non-compliances with applicable standards and violations were documented on the violation notice issued to the program.

Violations

3
Standard 8VAC20-780-350-C
Based on observation and interview, the center failed to ensure that when children are in ongoing mixed age groups, the staff-to-children ratio applicable to the youngest child in the group shall apply to the entire group.
*The staff-to-child ratio is 1:10 for 3 year olds up to school age eligible.

Evidence:
1. 29 children, ages 4 years - 12 years, were in care with 2 staff at 3:50 pm when the inspection arrived.
a. Three staff were needed to meet the staff-to-child ratio requirement of 1:10 for four year old children.
2. Staff 1 stated that two of the children in care were four years old.
a. The children were all functioning as one group in the cafeteria.
3. Staff 1 confirmed that a 3rd staff was not available.
Plan of Correction: An additional staff member has since been hired. Staff will maintain the correct ratio of 1:10 for groups containing 4 year olds.
Standard 8VAC20-780-560-F
Based on observation, the center failed to ensure that when centers choose to provide meals or snacks, the following shall apply:
Centers shall follow the most recent, age appropriate nutritional requirements of the Child and Adult Care Food Program of the United States Department of Agriculture (USDA).

Evidence:
1. The snack served to children did not consist of two separate food components as required by USDA.
a. Children were provided with a choice of cheese its or popcorn.
b. Children were allowed to have both choices however, a separate food component from a different food group was not provided.
2. Staff 1 stated that applesauce was available however, this had not been served as the children did not generally like applesauce.
Plan of Correction: Snack provided will follow the most recent age appropriate nutritional requirements, consisting of two separate food components required by USDA.
Standard 8VAC20-780-60-A
Based on interview and record review, the center failed to maintain and keep at the center a separate record for each child enrolled.

Evidence:
1. The inspector could not locate an enrollment record for child 1 and child 2 in the records file maintained at the after school site.
a. Both of these children were in care during the inspection.
2. Staff 1 stated enrollment records were not available for child 1 and child 2.
Plan of Correction: Enrollment records for child 1 and child 2 will be corrected and updated onsite. Parents have been notified of the missing information from Playerspace.
View original record on Virginia Department of Social Services