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AlphaBEST at Coles Elementary

Inspection · 2025-04-30

Date
2025-04-30
Complaint Related
No
Licensing Inspector
Beth Velke
(804) 629-8302
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 4/30/25 and completed on 4/30/25. The on-site inspection began at 7:27 a.m. and ended at 8:25 a.m. The inspector reviewed compliance in the areas listed above. There were 22 children present and four staff. The inspector reviewed six children?s records and four staff records on-site. This inspection included document review, tour of the facility, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 5/12/25. A POC submitted after this date will not appear on the public website.

Violations

4
Standard 8VAC20-780-40-L
The center shall inform all staff who work with children of children's allergies, sensitivities, and dietary restrictions.

Evidence: When asked staff were unaware of all diagnosed food allergies for Child #6.
Plan of Correction: All staff will be aware of the diagnosed allergies.
Standard 8VAC20-780-40-M
The center shall maintain, a current written list of all children's allergies, sensitivities, and dietary restrictions.

Evidence: The most recent allergy list did not include all diagnosed food allergies for Child #6. Only one food allergy was identified on the list. Child #6 had three food allergies, all requiring emergency medication. The child had been attending the program for nine months.
Plan of Correction: Allergy list updated
Standard 8VAC20-780-510-B
Prescription and nonprescription medication shall be given to a child only with written authorization from the parent.

Evidence: There was no written parent authorization for Child #6, that had three diagnosed food allergies, all required emergency medication.
Plan of Correction: Authorization sheet signed by parent. Parent signed 5/1/25.
Standard 8VAC20-780-80-A
For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

Evidence: There were 22 children present, the written record reflected there were 18.
Plan of Correction: Daily attendance will be maintained follow protocol.
View original record on Virginia Department of Social Services