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Ms. Pauline Henley

Inspection · 2023-06-15

Date
2023-06-15
Complaint Related
No
Licensing Inspector
Tara K Martin
(804) 588-2371
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-800 Administration
8VAC20-800 Personnel
8VAC20-800 Household Members
8VAC20-800 Physical Health of Caregivers and Household members
8VAC20-800 Caregiver Training
8VAC20-800 Physical Equipment and Environment
8VAC20-800 Care of Children
8VAC20-800 Preventing the Spread of Disease
8VAC20-800 Medication Administration
8VAC20-800 Emergencies
8VAC20-800 Nutrition
8VAC20-800 Transportation
8VAC20-800 Nighttime Care

Inspector Notes

An unannounced on-site renewal inspection was conducted on 06/15/2023. There were 8 children, ages 4 months-5 years at a total of 23 points, and 2staff members present during the inspection. The inspector observed the following: feeding time for infants, TV time, and sleeping. A total of 5 children?s records and 2 staff records, were reviewed. The inspector discussed the following with staff: attendance requirements, playground safety. The inspector arrived at 12:28 PM and departed at 2:30 PM.

Kelly Campbell
Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone# 540-309-2494
Kelly.campbell@doe.virginia.gov

Violations

7
Standard 22.1-289.036-A
Based on review of two staff's records, the family day home failed to ensure that a repeated eligibility letter for fingerprint background check was completed as required by the Code of Virginia.

Evidence:
1.Staff # 1 most recent fingerprint eligibility letter was dated 06/04/2018. The fingerprints are to be completed every five years.
Plan of Correction: Provider will set up an appointment with Field Print today.
Standard 8VAC20-770-60-C-2
Based on review of two staff records, the family day home provider failed to obtain the finding from a search of the central registry within 30 days of hire.

Evidence:

Staff # 2 did not have a documented start date. Verified with staff # 1 that staff # 2 started work in April 2023. A return search of the central registry was not in the record. Staff # 1 did not provide documentation when requested.
Plan of Correction: Provider plans on obtaining the CPS for the assistant ASAP.
Standard 8VAC20-800-120-A
Based on review of two staff records, the family day home did not have the required documentation for their record.

Evidence:
The following was missing from the caregiver?s record: name, address, verification of age, job title, date of employment, name and address and phone number of a person to be notified in an emergency.
Plan of Correction: The provider will have the staff person to complete the missing items ASAP.
Standard 8VAC20-800-200-B
Based on review of two staff records, the family day home did not have the required documentation for the orientation.

Evidence:
The record for Staff # 2 did not contain the documentation of a completed orientation within the first week of employment. There was no documentation of the first day of employment. Staff # 1 confirmed the start date as April 2023.
Plan of Correction: Provider will have the staff person to complete the orientation as soon as possible.
Standard 8VAC20-800-210-B
Based on review of two staff?s records, the family day home failed to ensure that the required annual training was documented.

Evidence:

Staff # 1 record did not contain documentation of the required 16 hours of annual training for 2022.
Plan of Correction: Provider will document all trainings as they occur to ensure that the required hours are met.
Standard 8VAC20-800-510-C
Based on observation of the infant area, the family day home failed to ensure that all occupied cribs were at least 12 inches from each other.

Evidence:

Observed two full sized cribs that were occupied with two infants, the crib sides were touching.
Plan of Correction: The provider will rearrange the infant room to ensure the space for cribs is correct.
Standard 8VAC20-800-690-D
Based on observation of diapering, the family day home failed to ensure that all requirement for diapering was met.

Evidence:

Verified through interviews with staff # 2, the family day home was using a spray bottle of bleach water and sanitizing wipes to clean and sanitize the diaper changing table. The standard requires a soap and water and a sanitizing agent.
Plan of Correction: A soap and water mixture will be made and used.
View original record on Virginia Department of Social Services