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Rappahannock Area Young Men's Christian Association-Lee Hill

Inspection · 2025-09-02

Date
2025-09-02
Complaint Related
No
Licensing Inspector
Florence Martus
(804) 389-0157
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection and a focused inspection were initiated and completed on 9/02/2025 as a part of an Intensive Plan of Correction (IPOC). The on-site inspection began at 3:20 p.m. and ended at 5:39 p.m. The inspector reviewed compliance in the areas listed above. There were 20 children present and two staff. The inspector reviewed five children?s records on site. Five staff records were reviewed at the business office on 9/17/2025.

These inspections included document review (i.e. inspection posting, attendance, emergency drills, fire inspection, food inspection, menu, IPOC, allergy list, Program Director schedule, staff emergency contacts), tour of the facility, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 9/25/2025. A POC submitted after this date will not appear on the public website.

Violations

3
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #1, employed for more than 7 weeks, did not have documentation of requesting a central registry check from one state.
Plan of Correction: In the future all background checks will be done in the appropriate timeframe.
Standard 8VAC20-780-350-B-5
The required ratio for school age children up to 9 years is one staff per 18 children. Staff #1 was observed supervising 20 children (youngest child 5 years old) from approximately 3:20 p.m. to 3:52 p.m.
Plan of Correction: Staff were made aware and trained regarding ratio.
Standard 8VAC20-780-560-F
A menu listing foods to be served for meals and snacks during the current one-week period shall be posted in a location conspicuous to parents. On 9/02/2025, the current menu was not posted.
Plan of Correction: Staff were notified about posting snack menu before serving.
View original record on Virginia Department of Social Services