Inspection · 2024-02-15
Date
2024-02-15
Complaint Related
No
Licensing Inspector
Emily Walsh
(757) 404-2575
(757) 404-2575
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Programs.
Inspector Notes
A monitoring inspection was initiated and concluded on 02/15/2024. The inspector arrived at 9:07 AM and departed at 11:10 AM. The facility self-reported an incident involving the termination of a service agreement. The inspector reviewed compliance in the areas of administration and programming to include parent communication.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the program director during the exit interview.
Violations
2Standard 8VAC20-780-420-E-3
Based upon review of children's records, parent interview and staff interview, the facility has not ensured that parents are provided at least semiannually in writing information on their child's development, behavior, adjustment and needs.
Evidence:
1. The record for child 1, enrolled between May of 2022 and February 2024 did not include any documentation of providing parents semiannually, in writing, information on their child's development, behavior, adjustment and needs.
2. Parent interview revealed that written information regarding children's development, behavior, adjustment and needs has not been provided.
3, Staff 1 verified that parents have not been provided semiannual written information regarding their children's development, behavior, adjustment and needs.
Evidence:
1. The record for child 1, enrolled between May of 2022 and February 2024 did not include any documentation of providing parents semiannually, in writing, information on their child's development, behavior, adjustment and needs.
2. Parent interview revealed that written information regarding children's development, behavior, adjustment and needs has not been provided.
3, Staff 1 verified that parents have not been provided semiannual written information regarding their children's development, behavior, adjustment and needs.
Plan of Correction: The facility responded with the following:
We will begin completing written updates regarding each child's development twice per year at scheduled intervals. Parents will be given the opportunity to come in and speak with the director and staff regarding their child growth and adjustment.
We will begin completing written updates regarding each child's development twice per year at scheduled intervals. Parents will be given the opportunity to come in and speak with the director and staff regarding their child growth and adjustment.
Standard 8VAC20-780-50-A
Based upon review of documentation, parent interview and staff interview, the facility has not ensured that children's records are treated confidentially.
Evidence:
1. Behavior records reviewed in the record of child 1 included the names of other children involved.
2. Parent interview revealed that written behavior records given to the parent included the names of other children involved.
3, Staff 1 acknowledged that behavior records provided to parents included the first names of other children involved.
Evidence:
1. Behavior records reviewed in the record of child 1 included the names of other children involved.
2. Parent interview revealed that written behavior records given to the parent included the names of other children involved.
3, Staff 1 acknowledged that behavior records provided to parents included the first names of other children involved.
Plan of Correction: The facility responded with the following:
Policies regarding the confidentiality of children's records and acceptable procedures for documenting behaviors/injuries will be reviewed and enforced with all staff.
Policies regarding the confidentiality of children's records and acceptable procedures for documenting behaviors/injuries will be reviewed and enforced with all staff.