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The Merit School of Leeland Station (#31)

Inspection · 2026-03-26

Date
2026-03-26
Complaint Related
Yes
Licensing Inspector
Christina Jones
(540) 340-2672
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780-180.A

Inspector Notes

An unannounced inspection was initiated and completed on 3/26/2026 in response to a complaint received by the licensing office on 3/23/2026 relating to allegations of general recordkeeping. This inspection included document review, interviews and observations.

The preponderance of evidence gathered during the investigation supports the allegation; therefore, the complaint is determined to be valid. Information gathered during the inspection determined non-compliance with applicable standards or law and the violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 4/6/2026. A POC submitted after this date will not appear on the public website.

Violations

2
Standard 8VAC20-780-130-E
The center shall obtain documentation of additional immunizations once every six
months for children under the age of two years.

1. The immunization records for Child A (Age 3) indicated the child?s most recent immunizations were administered over 2 years 11 months.
Plan of Correction: A tracking system has been implemented to ensure all children's immunization records are reviewed and updated at six-month intervals until the age of two. An immunization log has been added to support timely collection of updated records. Leadership will monitor compliance and ensure documentation is obtained and maintained accurately in each child's file. Periodic audits will be conducted to identify and address any missing documentation, and ongoing communication with families will support timely record updates.
Standard 8VAC20-780-50-B
Records and reports on staff required by this chapter must be maintained and made accessible for two years after termination of services.

Center was unable to access documentation that was previously in the record for Child A that previously attended less than one month ago.
Plan of Correction: The center will ensure that only copies of records are provided to families moving forward, and that original documentation is maintained on file for the required retention period. Leadership will monitor compliance to ensure all records remain accessible in accordance with state regulations.
View original record on Virginia Department of Social Services