Inspection · 2025-08-05
Licensing Inspector
Jessica Willis
(571) 352-1453
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes
Areas Reviewed
22.1 Background Checks Code
63.2 Child abuse and neglect
8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 General Qualifications
8VAC20-790 Building or Home Maintenance
8VAC20-790 Supervision and Ratio Requirements
8VAC20-790 Programs
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services
During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.
Inspector Notes
A subsidy health and safety inspection (SHSI) was initiated and completed on 08/05/2025. The inspection started at 10:30am and concluded at 12:05pm. There were 3 children present and 1 caregivers; the point total was 8. The inspector reviewed 3 children?s records and 4 caregiver/household members records on-site. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations were documented on the violation notice issued to the program.
Standard 22.1-289.040-A
The family day home must obtain a sworn statement of affirmation, the results of a criminal record check, and the results of the search of the Central Registry for each adult household member within 30 days of moving in the home.
Household member # 1 has been living in the home for approximately 8 months. The sworn statement for Household member #1 was obtained 7 months after Household member #1 moved into the home. The results of the criminal record check for Household member #1 were obtained 8 months after Household member #1 moved in the home. The Central Registry Search results for Household member #1 were obtained 6 months after Household member #1 moved into the home.
Household member #2 moved into the home approximately 6 months ago. The sworn statement for Household member #2 was obtained 5 months after Household member #2 moved into the home. The results of a criminal history record check for Household member #2 have not been obtained and are overdue by 5 months. The Central Registry Search results for Household member #2 were obtained 5 months after Household member #2 moved into the home.
Plan of Correction: Background checks will be completed within required time frames. Household members who will not complete required background checks will not be allowed to live in the home.
Standard 8VAC20-790-180-B
The vendor shall maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs. Attendance was not documented for Child #2, who has been attending for one year and 6 months, and Child #3 who has been attending for two days.
Plan of Correction: Vendor will document attendance as it occurs for every child in care starting today.
Standard 8VAC20-790-190-B
Vendors shall maintain, and keep at the family day home, written or electronic information for each enrolled child, which shall be made available to the department's representative upon request and must include all required components.
The record for Child #3 did not contain the child's first date of attendance, and the telephone number of at least one person designated by the parent to contact in case of an emergency if the parent cannot be reached.
Plan of Correction: Vendor will request the required information from the parent today.
Standard 8VAC20-790-190-B-12
Vendors are required to obtain a written care plan for each child with a diagnosed food allergy to include instructions from a physician regarding the food to which the child is allergic and steps to be taken in the event of a suspected or confirmed allergic reaction. Child #1 has a diagnosed food allergy. The allergy information in the record for Child #1 did not contain instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.
Plan of Correction: Vendor will discuss with the parent today.
Standard 8VAC20-790-250-F
Vendors are required to complete the department's health and safety update course annually. The most recent certificate for the health and safety updated course available for review was dated 5 years ago.
Plan of Correction: Vendor will look for a more recent certificate or complete the training.
Standard 8VAC20-790-430-A-1
Evacuation procedures shall be practiced at least monthly. Evacuation drills were not practiced in August 2024, September 2024, October 2024, November 2024 and December 2024.
Plan of Correction: Vendor will complete evacuation drills every month.