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Children of America Woodbridge II

Inspection · 2025-05-12

Date
2025-05-12
Complaint Related
No
Licensing Inspector
Laura Brindle
(540) 905-2062
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-770 Background Checks
22.1 Early Childhood Care and Education

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on 5/12/25. The on-site inspection began at 10:25am and ended at 1:45pm. The inspector reviewed compliance in the areas listed above. There were 71 children present and 14 staff. The inspector reviewed six children?s records and four staff records on-site. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 5/21/25. A POC submitted after this date will not appear on the public website.

Violations

9
Standard 8VAC20-780-260-A
The center is required to provide to the licensing inspector an annual fire inspection report.

The annual fire inspection was more than 5 months past due.
Plan of Correction: The fire inspection was completed on 11/1/24.
Standard 8VAC20-780-260-B
Annual approval from the health department is required.

The health inspection was more than two months past due.
Plan of Correction: The Executive Director has sent several emails to obtain a health inspection.
Standard 8VAC20-780-40-M
The center is required to maintain a current written list of all children?s allergies, sensitivities, and dietary restrictions in each room or area where children are present.

On 5/12/25 in the Preschool 2A classroom, the Toddler B classroom, and the Toddler A classroom, the posted allergy list was dated 2/3/25 and contained documentation that there were no allergies in the classroom. The current allergy list for the center was dated 5/4/25 and included dietary restrictions and sensitivities for children in the Toddler B and Toddler A classrooms.
Plan of Correction: The allergy lists were updated on 5/4/25. The teachers were retrained to keep the allergy lists updated.
Standard 8VAC20-780-510-B
(Systemic Violation) Written authorization from the parent is required for prescription and nonprescription medication.

One prescription medication was observed on-site for Child G and one nonprescription medication was observed on-site for Child F. There were no written authorizations from the parent for either medication.
Plan of Correction: For Child G, we do not provide medication at the center. It was at the front desk to be provided to the parent from another party. For Child F, we do have written authorization from parent and doctor since June 2024.
Standard 8VAC20-780-510-G
(Systemic Violation) Medication is required to be labeled with the child?s name, the dosage amount, and the time or times to be given.

On 5/12/25 a medication was observed on-site without a label indicating for which child the medication belonged. Staff indicated the medication was for Child F.
Plan of Correction: The medication was labeled with child's name, dose and time.
Standard 8VAC20-780-510-L
(Systemic Violation) Medication, except for prescriptions designated otherwise by written physician?s order, including refrigerated medication and staff?s personal medication, is required to be kept in a locked place using a safe locking method that prevents access by children.

1. On 5/12/25, two medications were observed in an upper unlocked cabinet in the Preschool 1-B classroom for children two- to three-years-old. 2. Three other medications were observed in unlocked desk drawers in the center lobby.
Plan of Correction: Medication was removed and placed in a locked container. Staff were retrained on medication procedures.
Standard 8VAC20-780-550-F
Lockdown procedures are required to be practiced at least annually.

An annual lockdown drill was more than two months past due.
Plan of Correction: The lockdown drill was completed 5/20/25.
Standard 8VAC20-780-60-A
The center is required to maintain and keep at the center a separate record for each child enrolled.

On 5/12/25 the record for Child G was requested for review. There was no record available on-site for Child G.
Plan of Correction: The child's file was on site but stuck in the filing cabinet. It has since been retrieved.
Standard 8VAC20-780-80-A
The center is required to maintain a written record of daily attendance for each group of children that documents the arrival and departure of each child in care as it occurs.

1. At approximately 11:05am on 5/12/25, there were 14 children observed in the Preschool 2B classroom for children three- to four-years-old. The attendance record contained documentation of 13 children present. 2. At approximately 11:20am on 5/12/25, there were eight children observed in the 2-A classroom for children two-years-old. The attendance record contained documentation of six children present. A staff member updated the attendance to include the two missing children. The same staff then brought another child to the classroom and did not add the child to the attendance record. 3. At approximately 11:38am on 5/12/25, two children were observed in the Toddler-B classroom for children 12- to 18-months old. The attendance record contained documentation of three children present. 4. At approximately 11:20am on 5/12/25, the attendance record for the Preschool 1-B classroom for children two- to three-years-old contained documentation of children present. There were no children in the classroom. The children had been divided between several classrooms and were not transferred to the attendance in those classrooms.
Plan of Correction: Teachers were retrained on writing children into attendance on their rollcall sheet when children are transitioned into their classrooms.
View original record on Virginia Department of Social Services