Inspection · 2023-06-05
Date
2023-06-05
Complaint Related
No
Licensing Inspector
Maria Robles-Lopez
(703) 397-3827
(703) 397-3827
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes
Areas Reviewed
22.1 Background Checks Code
63.2 Child abuse and neglect
8VAC20-790 Subsidy Program Vendor Requirements for Family Day Homes
Inspector Notes
An unannounced annual Unlicensed Subsidy Health and Safety (USHSI) inspection was conducted on 06/05/2023. There were 3 children (9 points) present with the vendor supervising.
The home, staff / children/ household member?s records, emergency supplies, and policies were inspected to ensure compliance with the health and safety regulations.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions regarding this inspection, please contact the Licensing Inspector, Maria Robles at Maria.Robles@doe.virginia.gov.
Violations
6Standard 8VAC20-790-180-B
Based on documentation review and interview, the vendor did not maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs.
Evidence:
1) A record of attendance was not available for review on the date of inspection.
2) The vendor stated that she have not been documenting the attendance.
Evidence:
1) A record of attendance was not available for review on the date of inspection.
2) The vendor stated that she have not been documenting the attendance.
Plan of Correction: The vendor will begin documenting the daily attendance. The inspector shared model forms with the vendor.
Standard 8VAC20-790-190-B
Based on record review, children's records did not contain all required information:
Evidence:
1) Proof of the child's identity - Missing in the records for Child #1 through Child #6
2) Name, address, and telephone number for each custodial parent's place of employment - Was incomplete in the records for for Child #1, Child #5 and Child #6.
3) Name, address, and telephone number of at least one person designated by the parent to contact in case of an emergency if the parent cannot be reached - Information was incomplete in the records for Child #3, Child #4, Child #5 and Child #6.
4) Immunization records for the child received on or before the child's first day of attendance - Was missing in the record for Child #5
5) Written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately - Was missing in the records for Child #3, Child #4 and Child #5.
Evidence:
1) Proof of the child's identity - Missing in the records for Child #1 through Child #6
2) Name, address, and telephone number for each custodial parent's place of employment - Was incomplete in the records for for Child #1, Child #5 and Child #6.
3) Name, address, and telephone number of at least one person designated by the parent to contact in case of an emergency if the parent cannot be reached - Information was incomplete in the records for Child #3, Child #4, Child #5 and Child #6.
4) Immunization records for the child received on or before the child's first day of attendance - Was missing in the record for Child #5
5) Written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately - Was missing in the records for Child #3, Child #4 and Child #5.
Plan of Correction: The vendor shall contact the parents and request the missing information from them.
Standard 8VAC20-790-250-F
Based on record review and interview, the vendor did not annually attend the department's health and safety update course.
Evidence:
1) There is no documentation in the record that the vendor completed the health and safety update course for the year 2022. 2) The vendor stated that they did not complete the 2022's health and safety update course.
Evidence:
1) There is no documentation in the record that the vendor completed the health and safety update course for the year 2022. 2) The vendor stated that they did not complete the 2022's health and safety update course.
Plan of Correction: The inspector shared with the vendor the information needed for the vendor to access the training. The vendor shall complete the current training update for the 2023 year.
Standard 8VAC20-790-270-A
Base on observation, potentially poisonous substances were not stored away in areas inaccessible to children.
Evidence:
1) On the date of inspection, cleaning products were observed on top of a tv console on the living room area: disinfecting wipes, disinfectant spray, hand sanitizer.
Evidence:
1) On the date of inspection, cleaning products were observed on top of a tv console on the living room area: disinfecting wipes, disinfectant spray, hand sanitizer.
Plan of Correction: During the inspection, the vendor began removing the cleaning products. Moving forward, cleaning products shall be out of the reach of children at all times.
Standard 8VAC20-790-430-A-1
Based on documentation review, emergency evacuation procedures were not practiced monthly.
Evidence:
1) On the date of inspection, the 2023 emergency drills log provided for review, did not have an evacuation (fire) drill documented for the months of April and May 2023.
Evidence:
1) On the date of inspection, the 2023 emergency drills log provided for review, did not have an evacuation (fire) drill documented for the months of April and May 2023.
Plan of Correction: Moving forward, the vendor shall ensure to practice the emergency evacuation drills monthly and appropriately document them as required.
Standard 8VAC20-790-430-B
Based on documentation review and interview, the vendor did not maintain a record of the dates of the practice drills for one year.
Evidence:
1) On the date of inspection, the emergency drills log for the year 2022 was not available for review. The vendor stated that they dispose of it once the year 2023 started. Dates for 2023 drills were documented.
Evidence:
1) On the date of inspection, the emergency drills log for the year 2022 was not available for review. The vendor stated that they dispose of it once the year 2023 started. Dates for 2023 drills were documented.
Plan of Correction: Moving forward, the vendor shall ensure to maintain records for at least one year as required.