Inspection · 2024-06-03
Date
2024-06-03
Complaint Related
No
Licensing Inspector
Maria Robles-Lopez
(703) 397-3827
(703) 397-3827
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes
Areas Reviewed
22.1 Background Checks Code
63.2 Child abuse and neglect
8VAC20-790 Subsidy Program Vendor Requirements for Family Day Homes
Inspector Notes
An unannounced annual Unlicensed Subsidy Health and Safety (USHSI) inspection was conducted on 06/03/2024. There were 3 children (7 points) present with the vendor supervising.
The home, vendor's and children?s records, emergency supplies, and policies were inspected to ensure compliance with the health and safety regulations. No medication was on site today.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions regarding this inspection, please contact the Licensing Inspector, Maria Robles at Maria.Robles@doe.virginia.gov.
Violations
10Standard 8VAC20-790-180-B
*REPEAT VIOLATION*
Based on documentation review and interview, the vendor did not maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs.
Evidence:
1) At the time of arrival, the Vendor did not have an attendance record for the day. Upon request, the Vendor could not provide the attendance record for previous days.
Based on documentation review and interview, the vendor did not maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs.
Evidence:
1) At the time of arrival, the Vendor did not have an attendance record for the day. Upon request, the Vendor could not provide the attendance record for previous days.
Plan of Correction: During the inspection, the Vendor filled out the attendance form for the day.
Standard 8VAC20-790-190-A
Based on record review, the Vendor did not maintain information for each enrolled child as required.
Evidence:
1) On the date of inspection, a record with required information for Child #3 was not available for review. The only documentation available for Child #3 was the immunization record.
Evidence:
1) On the date of inspection, a record with required information for Child #3 was not available for review. The only documentation available for Child #3 was the immunization record.
Plan of Correction: Moving forward, the Vendor shall ensure to keep and maintain a record for each child under care.
Standard 8VAC20-790-190-B
*REPEAT VIOLATION*
Based on record review, children's records did not contain all required information:
Evidence:
1) Proof of the child's identity - Missing in the records for Child #1 and Child #2.
2) Information on allergies was missing in the records for Child #1 and Child #2.
Based on record review, children's records did not contain all required information:
Evidence:
1) Proof of the child's identity - Missing in the records for Child #1 and Child #2.
2) Information on allergies was missing in the records for Child #1 and Child #2.
Plan of Correction: I will contact the parents and request the missing information from them.
Standard 8VAC20-790-250-F
*REPEAT VIOLATION*
Based on documentation review and interview, the Vendor did not attend the department's health and safety update course as required.
Evidence:
1) The Vendor stated that she did not complete the department's health and safety update course for the year 2023.
Based on documentation review and interview, the Vendor did not attend the department's health and safety update course as required.
Evidence:
1) The Vendor stated that she did not complete the department's health and safety update course for the year 2023.
Plan of Correction: The inspector shared with the vendor the information needed for the vendor to access the training. The vendor shall complete the current training update for the 2024 year.
Standard 8VAC20-790-260-C-2
Based on observation, one electrical outlet did not have a protective cover.
Evidence:
1) One electrical outlet in the living room, next to a swing chair, did not have a protective cover installed.
Evidence:
1) One electrical outlet in the living room, next to a swing chair, did not have a protective cover installed.
Plan of Correction: I will ensure that all electrical outlets have protective covers installed.
Standard 8VAC20-790-270-A
*REPEAT VIOLATION*
Based on observation, potentially poisonous substances, were not stored in areas inaccessible to children.
Evidence:
1) On the date of inspection, the following products were observed on top of a tv console in the living room area:
hand sanitizer, hair gel, linen spray, styling cream, a bottle of isopropyl alcohol, sanitizing wipes. In the bathroom the following was observed: four bottles of bathroom cleaner solution were observed under the sink; shampoo bottles and a bottle of lotion were observed in the bathtub.
Based on observation, potentially poisonous substances, were not stored in areas inaccessible to children.
Evidence:
1) On the date of inspection, the following products were observed on top of a tv console in the living room area:
hand sanitizer, hair gel, linen spray, styling cream, a bottle of isopropyl alcohol, sanitizing wipes. In the bathroom the following was observed: four bottles of bathroom cleaner solution were observed under the sink; shampoo bottles and a bottle of lotion were observed in the bathtub.
Plan of Correction: During the inspection, the Vendor began removing the products. Moving forward, these products shall be out of the reach of children at all times.
Standard 8VAC20-790-390-E
Based on observation, the diapering surface did not meet all requirements.
Evidence:
1) The diapering surface shall be nonabsorbent and washable. - The diapering mat had a fabric cover that prevents it from being nonabsorbent.
Evidence:
1) The diapering surface shall be nonabsorbent and washable. - The diapering mat had a fabric cover that prevents it from being nonabsorbent.
Plan of Correction: I will remove the fabric cover.
Standard 8VAC20-790-390-J
Based on observation, toilet chairs were not emptied promptly, cleaned, and sanitized after each use.
Evidence:
1) A potty training toilet was observed in the living room area that still had urine in it.
Evidence:
1) A potty training toilet was observed in the living room area that still had urine in it.
Plan of Correction: During inspection, the Vendor emptied and cleaned the potty training toilet.
Standard 8VAC20-790-430-A-1
Based on documentation review, evacuation procedures were not practiced at least monthly.
Evidence:
1) The emergency drills log provided for review, did not document evacuation drills for the months of December 2023 and May 2024.
Evidence:
1) The emergency drills log provided for review, did not document evacuation drills for the months of December 2023 and May 2024.
Plan of Correction: Moving forward, I will ensure to practice the emergency evacuation drills monthly and appropriately document them as required.
Standard 8VAC20-790-430-A-3
Based on documentation review, lockdown procedures were not practiced at least annually.
Evidence:
1) The emergency drills log provided for review, did not have a lockdown drill documented for the year 2023.
Evidence:
1) The emergency drills log provided for review, did not have a lockdown drill documented for the year 2023.
Plan of Correction: Moving forward, I will ensure to practice the lockdown drill at least once a year.