Inspection · 2022-01-25
Date
2022-01-25
Complaint Related
No
Licensing Inspector
Kimberly Weaver
(571) 596-3662
(571) 596-3662
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes
Areas Reviewed
22.1 Background Checks Code
63.2 Child abuse and neglect
22VAC40-665 Subsidy Program Vendor Requirements for Family Day Homes
22VAC40-665 General qualifications
22VAC40-665 Programs
22VAC40-665 Special Services
Inspector Notes
This inspection was conducted by licensing staff using the components of an alternate remote protocol, including telephone contacts, documentation review, and an in person inspection of the program.
A subsidy health and safety inspection was initiated on January 25, 2022 and concluded on February 3, 2022. There were 5 children present with the Vendor a a household member supervising and this was over capacity. A code compliance inspection was also conducted on this date which included record review.
Information gathered during the inspection and from the local agency determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the program. Please call with questions 703 479-4679
Violations
4Standard 8VAC20-790-170-A
Based on an in person observation, it was determined that the vendor did not ensure compliance with the standards in this part, the terms of the vendor agreement, and all relevant federal, state, or local laws and regulations when the vendor had more children in care then is permitted and didn't maintain information for some of the children in care.
Evidence:
. The Inspector attempted to conduct a virtual inspection after several attempts. Once the Vendor and a household member were on phone with the Inspector and stated they only have 2 children in care, but the Vendor was unable to show the inspector the home because phone screen got dark. The Vendor was told that the Inspector had to come to the place that afternoon and finish the inspection.
2. Upon arrival that afternoon, the Inspector found 5 children in the apartment. The Vendor did not know the names for a child and stated the child only comes once in awhile and it was only temporary for the day.
Evidence:
. The Inspector attempted to conduct a virtual inspection after several attempts. Once the Vendor and a household member were on phone with the Inspector and stated they only have 2 children in care, but the Vendor was unable to show the inspector the home because phone screen got dark. The Vendor was told that the Inspector had to come to the place that afternoon and finish the inspection.
2. Upon arrival that afternoon, the Inspector found 5 children in the apartment. The Vendor did not know the names for a child and stated the child only comes once in awhile and it was only temporary for the day.
Plan of Correction: A call was made to the local agency to inform them and the local agency discussed and we will not have over 4 children any more.
Standard 8VAC20-790-170-D
Based on observation, it was determined the vendor did not ensure that the home did not exceed capacity of children in care.
Evidence:
1. Vendor has a local agency permit stating no more than 4 children are permitted in care at any one time, and there were 5 children present and in care.
Evidence:
1. Vendor has a local agency permit stating no more than 4 children are permitted in care at any one time, and there were 5 children present and in care.
Plan of Correction: We wont do that anymore.
Standard 8VAC20-790-180-B
Based on record review, it was determined the Vendor did not maintain a written record of daily attendance.
Evidence:
1. On January 25, 2022, there were 5 children present and the Inspector asked to review attendance. There was no record for the day. When asked to see for the last month, the Vendor only had a sheet with initials and then list of days ( no month included in the numbers) and stated the intials were for three of the children there now.
2. The Vendor had another sheet that stated Daily Attendance For The Month of November and it had three names down and numbers across that they stated were the days the children were there and not stating time of arrival and departure.
3. There was no attendance sheet for December and January.
Evidence:
1. On January 25, 2022, there were 5 children present and the Inspector asked to review attendance. There was no record for the day. When asked to see for the last month, the Vendor only had a sheet with initials and then list of days ( no month included in the numbers) and stated the intials were for three of the children there now.
2. The Vendor had another sheet that stated Daily Attendance For The Month of November and it had three names down and numbers across that they stated were the days the children were there and not stating time of arrival and departure.
3. There was no attendance sheet for December and January.
Plan of Correction: We will keep a daily attendance sheet to say when they arrive and when they leave .
Standard 8VAC20-790-190-A
Based on record review and interview, it was determined the vendor did not maintain written information for 3 children who have been enrolled in the home and were present on the day of the announced inspection.
Evidence:
1. There were 5 children present and the Vendor did not have written information for 3 of the children. This includes each Child's full name, nickname (if any), sex, address, and birthdate. Also not maintained for the 3 children: proof of birth documentation; address, name, home address, and telephone number for each parent who has custody; name, address, and telephone number of at least one person designated by the parent to contact in case of an emergency if the parent cannot be reached; Immunization records for each child received on or before the child's first day of attendance; and written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately unless the parent presents a written objection for the provision of medical treatment on religious or other grounds
Evidence:
1. There were 5 children present and the Vendor did not have written information for 3 of the children. This includes each Child's full name, nickname (if any), sex, address, and birthdate. Also not maintained for the 3 children: proof of birth documentation; address, name, home address, and telephone number for each parent who has custody; name, address, and telephone number of at least one person designated by the parent to contact in case of an emergency if the parent cannot be reached; Immunization records for each child received on or before the child's first day of attendance; and written authorization for emergency medical care should an emergency occur and the parent cannot be located immediately unless the parent presents a written objection for the provision of medical treatment on religious or other grounds
Plan of Correction: We will get.