Inspection · 2023-08-21
Date
2023-08-21
Complaint Related
No
Licensing Inspector
Kimberly Weaver
(571) 596-3662
(571) 596-3662
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes
Areas Reviewed
22.1 Background Checks Code
63.2 Child abuse and neglect
8VAC20-790 Subsidy Program Vendor Requirements for Family Day Homes
Inspector Notes
An in-person annual subsidy inspection was conducted on 8/21/2023. There were (3) children in care and no children living in the home under the age of 12 present with the vendor. The inspector reviewed (3) children?s records and (2) adult/household member records submitted by the vendor to ensure compliance with the health and safety regulations.
-Information gathered during the inspection determined areas of non-compliance with applicable regulations or law, and violations were documented on the violation notice issued to the vendor.
Violations
4Standard 8VAC20-790-170-C
Based on a review of background checks and contact with Alexandria local office, the vendor has not updated background checks every 5 years from the last background check.
Evidence: Caregiver #1 has not updated their finger print and Central registry search every 5 years. The last update was the following: fingerprints; 6/18/2018 and central registry 12/18/2017.
Care giver #2 has not updated their finger prints every 5 years. The last update was 7/10/2018.
Evidence: Caregiver #1 has not updated their finger print and Central registry search every 5 years. The last update was the following: fingerprints; 6/18/2018 and central registry 12/18/2017.
Care giver #2 has not updated their finger prints every 5 years. The last update was 7/10/2018.
Plan of Correction: The vendor and assistant will complete the fingerprints within 10 days.
The central registry for the assistant will be completed within 7 days and submitted for results.
The central registry for the assistant will be completed within 7 days and submitted for results.
Standard 8VAC20-790-190-B
REPEAT VIOLATION:
Based on children record review of the 4 children registered in the program, the vendor failed to obtain all the required information for each child.
Evidence: The following information was missing from children records
Child # 1, date of admission12/5/2022 is missing proof of the child's identity (birth certificate), sick policy, emergency medical authorization and immunization record.
Child #2, date of admission 6/16/2023 is missing proof of child's identity (birth certificate), sick policy.
Child #3, date of admission unknown is missing proof of child's identity (birth certificate).
Based on children record review of the 4 children registered in the program, the vendor failed to obtain all the required information for each child.
Evidence: The following information was missing from children records
Child # 1, date of admission12/5/2022 is missing proof of the child's identity (birth certificate), sick policy, emergency medical authorization and immunization record.
Child #2, date of admission 6/16/2023 is missing proof of child's identity (birth certificate), sick policy.
Child #3, date of admission unknown is missing proof of child's identity (birth certificate).
Plan of Correction: Parents will complete the proper forms and vendor will file in the child's record.
Standard 8VAC20-790-250-F
REPEAT VIOLATION:
Based on a review of caregiver records, the caregivers have not completed the departments health and safety update training.
Evidence: The vendor and assistant has not completed the 3 hour annual health and safety update training.
Based on a review of caregiver records, the caregivers have not completed the departments health and safety update training.
Evidence: The vendor and assistant has not completed the 3 hour annual health and safety update training.
Plan of Correction: Vendor and assistant will take the required 3 hour training.
Standard 8VAC20-790-430-A-1
Based on a review of evacuation drills, the vendor is not conducting monthly fire evacuation drills.
Evidence: The month of July 2023 fire evacuation drill was not conducted and recorded on the form.
Evidence: The month of July 2023 fire evacuation drill was not conducted and recorded on the form.
Plan of Correction: Vendor will conduct monthly fire drills and record.