Inspection · 2025-01-30
Date
2025-01-30
Complaint Related
No
Licensing Inspector
Kimberly Weaver
(571) 596-3662
(571) 596-3662
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes
Areas Reviewed
22.1 Background Checks Code
63.2 Child abuse and neglect
8VAC20-790 Subsidy Program Vendor Requirements
Inspector Notes
A subsidy health and safety inspection (SHSI) was conducted on 1/30/2025. The inspection started at 10:20am and concluded at 11:55am. There were 3 children present for a total of 8 points. The inspector reviewed 3 children's records and 2 vendor/household member(s) records on-site.
Information gathered during this inspection determined non-compliance with applicable standards or law, and violations were documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on February 12, 2025. A POC submitted after this date will not appear on the public website.
Violations
11Standard 8VAC20-790-180-B
The vendor shall maintain a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs.
Three children were present on the date of the inspection. Neither of the three children were documented on the daily attendance log.
Three children were present on the date of the inspection. Neither of the three children were documented on the daily attendance log.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-190-B
REPEAT VIOLATION
Vendors shall maintain written or electronic information for each child enrolled. The child's information shall include: proof of the child's identity; name, address, and telephone number for each parent who has custody; name, address, and telephone number for each custodial parents place of employment; name, address, and telephone number of at least one person designated by the parent to contact in case of an emergency; name of persons other than custodial parent who are authorized to pick up the child.
The record for Child #1, enrolled for five days, did not contain a work phone number for each parent or the name of an authorized pick up.
The record for Child #2, enrolled for one year, did not contain the name, address, and phone number for each parents place of employment, at least one emergency contact or an authorized pick up.
The record for Child #3, enrolled for more than two years, did not contain proof of the child's identity or a home phone number for each parent.
Vendors shall maintain written or electronic information for each child enrolled. The child's information shall include: proof of the child's identity; name, address, and telephone number for each parent who has custody; name, address, and telephone number for each custodial parents place of employment; name, address, and telephone number of at least one person designated by the parent to contact in case of an emergency; name of persons other than custodial parent who are authorized to pick up the child.
The record for Child #1, enrolled for five days, did not contain a work phone number for each parent or the name of an authorized pick up.
The record for Child #2, enrolled for one year, did not contain the name, address, and phone number for each parents place of employment, at least one emergency contact or an authorized pick up.
The record for Child #3, enrolled for more than two years, did not contain proof of the child's identity or a home phone number for each parent.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-230-A
Before a child may attend the family day home, the vendor shall obtain documentation that the child has been immunized according to the requirements of the Code of Virginia and applicable State Board of Health regulations.
The record for Child #2 contained an immunization record that was dated approximately one month after the date of enrollment.
The record for Child #2 contained an immunization record that was dated approximately one month after the date of enrollment.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-230-B
The vendor shall obtain documentation of additional immunizations once every six months for children less than the age of two.
Child #2, under the age of two at the time of enrollment, did not have documentation of updated immunizations every six months.
Child #2, under the age of two at the time of enrollment, did not have documentation of updated immunizations every six months.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-250-F
Caregivers who work directly with children shall annually attend at least 16 hours of training, to include the department's health and safety updated course.
The vendor had documentation of 3 hours of annual training for 2024.
The vendor had documentation of 3 hours of annual training for 2024.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-270-A
REPEAT VIOLATION
Potentially poisonous substances, materials, and supplies such as, but not limited to, cleaning agents, disinfectants, and deodorizers shall be stored away from food in areas inaccessible to children.
1. Lysol disinfectant wipes were found on top of an infant exersaucer in the living room.
2. Toilet bowl cleaner and Clorox disinfectant wipes were found above the toilet in a bathroom used by children.
Potentially poisonous substances, materials, and supplies such as, but not limited to, cleaning agents, disinfectants, and deodorizers shall be stored away from food in areas inaccessible to children.
1. Lysol disinfectant wipes were found on top of an infant exersaucer in the living room.
2. Toilet bowl cleaner and Clorox disinfectant wipes were found above the toilet in a bathroom used by children.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-360-A
Furnishing, materials, and equipment used for child care shall be age and stage appropriate for the children.
Child #3, 3 years of age, was observed sleeping in an infant bouncy seat. The manufacturer label indicated the seat should not be used for children over 20 pounds.
Child #3, 3 years of age, was observed sleeping in an infant bouncy seat. The manufacturer label indicated the seat should not be used for children over 20 pounds.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-400-H
Medication, including medications for caregivers and household members, shall be kept in a locked place using a safe locking method that prevents access by children.
Child and caregiver/household medications were not stored in a locked place to prevent access by children.
1. The lunchbox for Child #3, stored in the living area, contained liquid prescription medication for the child.
2. The dresser in the living area contained three bottles of caregiver/household vitamins, two in an unlocked drawer and one on top of the dresser.
3. The table in the living area contained prescription eye ointment for a caregiver/household member.
4. Headache medicine was found on a shelf in a bathroom used by children.
5. Nasal spray (label states keep out of reach of children) was found on a dresser in a bedroom used by children.
Child and caregiver/household medications were not stored in a locked place to prevent access by children.
1. The lunchbox for Child #3, stored in the living area, contained liquid prescription medication for the child.
2. The dresser in the living area contained three bottles of caregiver/household vitamins, two in an unlocked drawer and one on top of the dresser.
3. The table in the living area contained prescription eye ointment for a caregiver/household member.
4. Headache medicine was found on a shelf in a bathroom used by children.
5. Nasal spray (label states keep out of reach of children) was found on a dresser in a bedroom used by children.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-410-A-1
The following emergency supplies shall be in the family day home and accessible wherever children are in care: A first aid kit that contains scissors, tweezers, gauze pads, adhesive tape, assorted bandages, antiseptic cleaning solution and pads, digital thermometer, single use gloves, and an ice pack or cooling agent.
The first aid kit did not contain tweezers, adhesive tape, gauze pads, antiseptic cleaner, gloves, scissors, or an ice pack.
The first aid kit did not contain tweezers, adhesive tape, gauze pads, antiseptic cleaner, gloves, scissors, or an ice pack.
Plan of Correction: Scissors and gloves were added to the first aid kit during the inspection.
Standard 8VAC20-790-420-B-6
The emergency preparedness plan shall contain procedural components for: plan review and update.
The emergency preparedness plan posted was dated 2019 and did not contain evidence that it had been reviewed and/or updated.
The emergency preparedness plan posted was dated 2019 and did not contain evidence that it had been reviewed and/or updated.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-790-440-D-1
When food is brought from home, the following shall apply: the food container shall be clearly labeled in a way that identifies the owner.
Child #2 and Child #3 had lunchboxes with food from home that was not labeled to identify the owner.
Child #2 and Child #3 had lunchboxes with food from home that was not labeled to identify the owner.
Plan of Correction: Not available online. Contact Inspector for more information.