Virginia
Sign in
Back
Henrico Police Athletic League - Harvie

Inspection · 2024-08-28

Date
2024-08-28
Complaint Related
No
Licensing Inspector
LaTasha Smith
(804) 588-2362
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Trainings
8VAC20-780 Physical plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 Special Services
8VAC20-820 The License
8VAC20-820 The Licensing Process
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Early Childhood Care and Education
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced, on-site 60-day monitoring inspection was initiated and completed on August 28, 2024, as a part of the provisional licensure period. The on-site inspection began at 3:30 pm and ended at 4:30 pm. The inspector reviewed compliance in the areas listed above. There were 93 children present and 7 staff. The inspector reviewed 9 children?s records onsite. 8 staff records were reviewed on electronically on August 30, 2024. This inspection included interviews, observations, and document review.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on September 9, 2024. A POC submitted after this date will not appear on the public website.

Violations

3
Standard 22.1-289.035-A
(Repeat Violation) Based on a review of eight staff records, the center did not ensure three staff completed two required background checks every five years.

Evidence: 1) The most recent central registry check in the record of Staff #5, employed on 10/5/18, was completed on 10/09/18. A new search of the central registry should have been obtained no later than 10/09/23. The most recent sworn statement in the record of Staff #5 was completed on 09/25/18. A new sworn statement should have been completed no later than 09/25/23.

2) The most recent central registry check in the record of Staff #6, employed on 08/31/2018, was completed on 10/15/18. A new search of the central registry should have been obtained no later than 10/15/23. The most recent sworn statement in the record of Staff #5 was completed on 08/10/18. A new sworn statement should have been completed no later than 08/10/23.

3) Th most recent sworn statement in the record of Staff #8 was completed on 09/07/19. A new sworn statement should have been completed no later than 09/07/24.
Plan of Correction: Going forward, make sure that all staff files are current and arrange documents in the staff files with current documents in front to be recognized when audited.
Standard 8VAC20-780-60-A
(Repeat violation) Based on record review, the center did not ensure that each child shall maintain and keep at the center a separate record for each child enrolled which shall contained the required information.

Evidence:
1. The record for child # 3 did not contain the work number for mom or dad. Child # 3?s enrollment date was 8/19/2024.
2. The record for child # 4 did not contain a work number for dad and did not have a phone number listed for the child?s doctor. Child # 4?s enrollment date was 8/19/2024.
3. The record for child # 5 did not contain a work number for dad. Child # 5?s enrollment date was 8/19/2024.
4. The record for child # 8 did not contain a work number for the parents, a contact number for the child?s physician, and was missing the addresses for two emergency contacts. Child # 8?s enrollment date was 8/19/2024.
5. The record for child # 9 did not contain address for two emergency contacts. Child # 9?s enrollment date was 8/19/2024.
Plan of Correction: Going forward, make sure that all children's files are adequately filled out and there are no blank areas on each document.
Standard 8VAC20-780-60-A-8
Based on record review, the center did not obtain a written allergy action care plan for children diagnosed with a food allergy, to include instructions from a physician regarding the steps to take in the event of an allergic reaction.

Evidence:
The record for child #1 (enrollment date 8/19/24), did not contain written food allergy action plan.
Plan of Correction: Going forward ensure that all children meds have all needed documents that are required.
View original record on Virginia Department of Social Services