Inspection · 2023-04-10
Date
2023-04-10
Complaint Related
No
Licensing Inspector
Alyssa Simons
(571) 423-6392
(571) 423-6392
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration
8VAC20-780 Staffing and Supervision.
Inspector Notes
A self-reported incident was received by the department on 04/06/2023 regarding supervision. An investigation in response to the self-reported incident was initiated on 04/10/2023 and concluded on 05/09/2023. An on-site investigation was conducted on 04/10/2023 between the hours of approximately 10:15 a.m. and 11:35 a.m. Staff interviews were conducted, video footage observed and records were reviewed. The evidence gathered during the investigation supported the self-report of non-compliance with standards or law, and violations were documented on the violation notice issued to the program. Thank you for your cooperation today. Please email with questions at: tameika.king@doe.virginia.gov.
Violations
3Standard 8VAC20-780-340-A
Based on interview and review of the center?s video footage, when staff were supervising children, they did not always ensure their care and protection.
Evidence:
1. On 04/06/2023, at approximately 9:29 a.m., the video recording shows Staff #2 walking Child #1 (age: 3 years) towards the bathroom on the School Age playground.
2. At approximately 9:30 a.m., the video recording shows Staff #2 going back to the playground area where the rest of her students were playing, without Child #1.
3. At approximately 9:47 a.m., the video recording shows Staff #2 and Staff #3 going into the building with their class.
4. Staff #1 stated that when they went to the playground at approximately 9:50 a.m., they were alerted that Child #1 was in the bathroom.
5. When Staff #1 went to retrieve Child #1 from the bathroom, the child was still sitting on the toilet and did not appear to be crying.
6. Child #1 was in the bathroom, unsupervised, from approximately 9:29 a.m. to approximately 9:50 a.m.
7. Staff #2 and Staff #3 did not realize that Child #1 was not with the class.
Evidence:
1. On 04/06/2023, at approximately 9:29 a.m., the video recording shows Staff #2 walking Child #1 (age: 3 years) towards the bathroom on the School Age playground.
2. At approximately 9:30 a.m., the video recording shows Staff #2 going back to the playground area where the rest of her students were playing, without Child #1.
3. At approximately 9:47 a.m., the video recording shows Staff #2 and Staff #3 going into the building with their class.
4. Staff #1 stated that when they went to the playground at approximately 9:50 a.m., they were alerted that Child #1 was in the bathroom.
5. When Staff #1 went to retrieve Child #1 from the bathroom, the child was still sitting on the toilet and did not appear to be crying.
6. Child #1 was in the bathroom, unsupervised, from approximately 9:29 a.m. to approximately 9:50 a.m.
7. Staff #2 and Staff #3 did not realize that Child #1 was not with the class.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-340-F
Based on interview and review of the center?s video footage, a child under 10 years of age was not within actual sight and sound supervision of staff at all times.
Evidence:
1. On 04/06/2023, at approximately 9:29 a.m., the video recording shows Staff #2 walking Child #1 (age: 3 years) towards the bathroom on the School Age playground.
2. At approximately 9:30 a.m., the video recording shows Staff #2 going back to the playground area where the rest of her students were playing, without Child #1.
3. At approximately 9:47 a.m., the video recording shows Staff #2 and Staff #3 going into the building with their class.
4. Staff #3 stated that they were not aware that Staff #2 had taken Child #1 to the bathroom.
5. Staff #1 stated that when they went to the playground at approximately 9:50 a.m., they were alerted by Staff #4 that Child #1 was in the bathroom.
6. When Staff #1 went to retrieve Child #1 from the bathroom, the child was still sitting on the toilet and did not appear to be crying.
7. Child #1 was in the bathroom, unsupervised and with the door closed, from approximately 9:29 a.m. to approximately 9:50 a.m.
Evidence:
1. On 04/06/2023, at approximately 9:29 a.m., the video recording shows Staff #2 walking Child #1 (age: 3 years) towards the bathroom on the School Age playground.
2. At approximately 9:30 a.m., the video recording shows Staff #2 going back to the playground area where the rest of her students were playing, without Child #1.
3. At approximately 9:47 a.m., the video recording shows Staff #2 and Staff #3 going into the building with their class.
4. Staff #3 stated that they were not aware that Staff #2 had taken Child #1 to the bathroom.
5. Staff #1 stated that when they went to the playground at approximately 9:50 a.m., they were alerted by Staff #4 that Child #1 was in the bathroom.
6. When Staff #1 went to retrieve Child #1 from the bathroom, the child was still sitting on the toilet and did not appear to be crying.
7. Child #1 was in the bathroom, unsupervised and with the door closed, from approximately 9:29 a.m. to approximately 9:50 a.m.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-40-E
Based on staff interview and policy review, staff failed to follow the center?s own policies and procedures on Name-to-Face.
Evidence:
1. The center has a Name-to-Face policy that states that the Name to Face checks should be conducted ?before and after every transition from place to place.? It also states that Name to Face checks should be conducted ?before you leave the playground and again when you get back to the classroom.?
2. On 04/06/2023 Staff #1 stated that the Name to Face check was not conducted by Staff #2 or Staff #3 before leaving the playground or when they returned to the classroom.
3. Staff #2 signed a copy of the Name-to-Face policy on 03/06/2019.
4. Staff #3 signed a copy of the Name-to-Face policy on 09/05/2022.
5. Staff #1 stated that they reviewed the Name-to-Face policy with all center staff at new hire orientation and during staff meetings.
Evidence:
1. The center has a Name-to-Face policy that states that the Name to Face checks should be conducted ?before and after every transition from place to place.? It also states that Name to Face checks should be conducted ?before you leave the playground and again when you get back to the classroom.?
2. On 04/06/2023 Staff #1 stated that the Name to Face check was not conducted by Staff #2 or Staff #3 before leaving the playground or when they returned to the classroom.
3. Staff #2 signed a copy of the Name-to-Face policy on 03/06/2019.
4. Staff #3 signed a copy of the Name-to-Face policy on 09/05/2022.
5. Staff #1 stated that they reviewed the Name-to-Face policy with all center staff at new hire orientation and during staff meetings.
Plan of Correction: Not available online. Contact Inspector for more information.