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YMCA Child Care at Portsmouth YMCA

Inspection · 2026-03-23

Date
2026-03-23
Complaint Related
No
Licensing Inspector
D'Nae Goodwin
(757) 404-3063
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-821 Licensure Requirements
8VAC20-821 Renewal
8VAC20-821 Application Fees
8VAC20-821 Background Checks
8VAC20-821 Standards of Conduct
8VAC20-821 Violation Review
8VAC20-821 Sanctions
8VAC20-821 Appeals
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect
8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 Staff Qualifications & Training
8VAC20-790 Physical Plant
8VAC20-790 Staffing & Supervision
8VAC20-790 Programs
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on 3/23/26. The on-site inspection began at 11:05am and ended at 2:30pm. The inspector reviewed compliance in the areas listed above. There were 32 children present and five staff. The inspector reviewed five children?s records and 11 staff records on-site and electronically on 3/30/26. This inspection included document review, a tour of the facility, interviews, observations, and measurements. A subsidy health and safety inspection (SHSI) was conducted in conjunction with the licensing inspection. Subsidy standards that are not covered in licensing standards were reviewed during this SHSI, and this single inspection report reflects findings related to licensing standards and subsidy standards. Information gathered during the inspection determined noncompliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 4/7/26. A POC submitted after this date will not appear on the public website.

Violations

12
Standard 22.1-289.035-B-2
Repeat Violation
The center must obtain a completed national criminal background check prior to the employee's first day of employment. The criminal background check for Staff #6 was not obtained prior to the employee's first day. The check was obtained three weeks after employment.
Plan of Correction: The director of the program will ensure a national criminal background check is done prior to employment moving forward.
Standard 22.1-289.035-B-3
Repeat Violation
The center must request a search of the central registry prior to the employee's first day of employment. The record for Staff #7 (employed for three weeks) did not contain documentation of a central registry request.
Plan of Correction: The director of the program will ensure that central registry searches are done prior to employment moving forward
Standard 22.1-289.035-B-4
Repeat Violation
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. An out of state central registry search for Staff #3 (employed for two months) was not requested until over a month after employment.
Plan of Correction: The director of the program will ensure that background checks are done prior to employment moving forward.
Standard 8VAC20-780-150-B
Repeat Violation
Each immunization report shall be signed by a physician, his designee, or an official of a local health department. The immunization report for Child #1 was not signed by a physician, his designee, or an official of a local health department.
Plan of Correction: The director of the program will ensure that each immunization record is signed by a physician moving forward.
Standard 8VAC20-780-160-A
Repeat Violation
Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis (TB) screening at the time of employment and the documentation shall have been completed within the last 30 calendar days. TB documentation for Staff #2 was submitted two days after their first day of employment.
Plan of Correction: The director of the program will ensure the staff complete a TB screening within thirty days of employment moving forward.
Standard 8VAC20-780-240-B
Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Orientation training for Staff #3 and Staff #6 was not completed in the required timeframe.
Plan of Correction: The director of the program will ensure the staff complete orientation training no later than seven days of their first day on the floor moving forward.
Standard 8VAC20-780-245-A
Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care. There was no documentation in the records of Staff #5 and Staff #8 to show that the staff members completed 16 hours of annual training in 2025.
Plan of Correction: The director of the program will ensure each staff complete 16 hours of age appropriate training annually moving forward.
Standard 8VAC20-780-40-M
The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions.This list shall be dated. The allergy list in a three year old classroom did not contain a date, which is required.
Plan of Correction: The director of the program will ensure the allergy list is dated moving forward.
Standard 8VAC20-780-560-G
When food is brought from home, the food container shall be sealed and clearly dated and labeled in a way that identifies the owner. There were five unlabeled lunch boxes located in a four year old classroom.
Plan of Correction: The director of the program will ensure every lunchbox is labeled and marked off each day moving forward.
Standard 8VAC20-780-580-B
Any vehicle used by the center for the transportation of children shall meet the safety standards set by the Department of Motor Vehicles and shall be kept in satisfactory condition to assure the safety of children. On the day of the inspection, a van used to transport children had expired registration stickers.
Plan of Correction: The director of the program will ensure the tags on the vans are up to date moving forward.
Standard 8VAC20-780-70
Repeat Violation
Staff records shall be kept for each staff person and contain all the required information.
The records for Staff #1, Staff #3, Staff #4, Staff #5, Staff #7, and Staff #8 did not contain all the information that is required to be in staff records.
Plan of Correction: The director of the program will ensure the records for each staff have all of the required information needed in their file moving forward.
Standard 8VAC20-790-600-F
Repeat Violation
Staff who work directly with children shall annually attend at least 16 hours of training, to include the department's health and safety update course. Staff #5 did not complete the department's health and safety update course in 2025, which is required.
Plan of Correction: The director of the program will ensure all staff have 16 hours of training annually, including the health and safety update each year moving forward.
View original record on Virginia Department of Social Services