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Westhampton Day School - Willow Lawn

Inspection · 2024-07-19

Date
2024-07-19
Complaint Related
No
Licensing Inspector
Danielle Morrison
(804) 929-3771
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 7/19/2024 and completed on 7/19/2024. There were two licensing staff on-site and the inspection began at 9:20am and ended at 12:05pm. The inspector reviewed compliance in the areas listed above. There were 17 children present and 4 staff. The inspector reviewed 5 children?s records and 5 staff records on-site. This inspection included document review, tour of the facility, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 8/2/2024. A POC submitted after this date will not appear on the public website.

Violations

4
Standard 8VAC20-780-240-B
Based of review of staff records, the center did not ensure staff completed orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.

Evidence:
1. The record for staff #1 (DOH:5/6/2024) contained documentation of orientation completed on 5/30/2024.
Plan of Correction: Staff #1 will have CPR/first aid with the next month. Paperwork for orientation was located.
Standard 8VAC20-780-270-A
Based on observations, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

Evidence:
1. During the inspection, the play space in Room 130 (Class D) contained a rug in which a corner was curled upward causing a tripping hazard for children.

2. Staff acknowledged the rug posed a tripping hazard and stated they have had to secure the rug with tape in the past due to the same issue.
Plan of Correction: Carpet has been turned to have curled corner under furniture.
Standard 8VAC20-780-340-D
Based on observation and interviews, the center did not ensure in each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present.

Evidence:
1. During the inspection, staff #5 was not regularly present in the classroom with staff #4. Staff #4 does not meet the qualifications of program leader. Staff #5 reported they are present in the classroom from 7am-12pm each day and onsite for the remainder of the day. The center operates from 7:00 a.m. to 5:30 p.m.
2. Center administration confirmed staff #5 was not regularly present in the classroom throughout the day and they were unaware of that a program leader needed to be regularly present.
Plan of Correction: Staff #5 is with her classroom from 7am-12pm. At 12pm staff #2 will then act as Program Lead. Staff #2 has the qualifications and experience.
Standard 8VAC20-780-60-A-8
8VAC20-780-60-A-8
**REPEAT** Based on review of children's records and documentation, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.

Evidence:
1. Child #1 was listed on the allergy sheet as having a food allergy. The record for child #1 confirmed the diagnosed food allergy from a physician and did not contain a written care plan with instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The record contained an allergy care plan signed by the child?s parents on 6/4/2024.
2. The Director confirmed the allergy care plan was signed by the parent and not yet signed by a physician.
Plan of Correction: Parents have dropped sheet off at doctor. Waiting for return of paperwork.
View original record on Virginia Department of Social Services