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Wild Fern Montessori School

Inspection · 2021-04-27

Date
2021-04-27
Complaint Related
No
Licensing Inspector
Jaime Harris
(804) 807-3278
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes

Areas Reviewed

22VAC40-665 INTRODUCTION
22VAC40-665 ADMINISTRATION
22VAC40-665 STAFF QUALIFICATIONS & TRAINING
22VAC40-665 PHYSICAL PLANT
22VAC40-665 STAFFING & SUPERVISION
22VAC40-665 PROGAMS
22VAC40-665 SPECIAL CARE PROVISIONS & EMERGENCIES
22VAC40-665 SPECIAL SERVICES

Inspector Notes

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia.

A subsidy health and safety inspection was initiated on 04/27/2021 and concluded on 04/28/2021. The director was contacted by telephone to initiate the inspection. There were 31 children present and 6 staff. A licensing inspection was conducted on the same date as the SHSI supplemental inspection. Both inspections combined cover subsidy health and safety regulations. Only subsidy regulations that are not covered in licensing standards are reviewed during this supplemental inspection.

The information gathered during the inspection determined no violations with applicable subsidy regulations. No violations were issued.

Violations

6
Standard 22VAC40-185-550-D
Based on record review and interview, the center did not ensure a minimum of two shelter-in-place practice drills per year were conducted for the most likely to occur scenarios.

Evidence:
1. The center only had a record of one shelter-in-place drill in 2020.
2. Administration confirmed that they only completed one of the two required shelter-in-place drills.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 22VAC40-191-40-D-1-A
Based on record review and interview, the center did not ensure to obtain a central registry check from each officer of the board before the end of 30 days after the change of officer.

Evidence:
1. The record of officer #2 (date to office: 10/26/2021) contained central registry results dated 04/07/2021.
2. Administration acknowledged that the central registry results were received late.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 22VAC40-191-60-C-2
Based on record review and interview, the center did not ensure that each employee had a central registry finding within 30 days of employment as required.

Evidence:
1. The record of staff #2 (DOH:12/10/2021) contained a central registry finding dated 04/09/2021.
2. The record of staff #3 (DOH: 12/10/2021) contained a central registry finding dated 04/09/2021.
3. Administration acknowledged that the central registry results were not received within 30 days.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 63.2(17)-1720.1-B-2
Based on record review and interview, the center did not ensure that the results of a fingerprint background check were obtained for each staff member prior to the first date of employment as required.

Evidence:
1. The record of employee #2 (DOH:12/10/2021) contained the results of a fingerprint background check dated 12/22/2020.
2. Administration acknowledged that the fingerprint background check was completed after hire.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 63.2(17)-1721.1-B-2
Based on record review and interview, the center did not ensure that the results of a fingerprint background check were received by the end of the 30th day for new officers of the board as required.

Evidence:
1. The record of officer #1 (date to office 10/26/2020) contained fingerprint background check results dated 12/05/2019.
2. Administration acknowledged that the background check was completed late.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 63.2(17)-1721.1-B-4
Based on record review and interview, the center did not ensure to obtain the results of an out of state child abuse and neglect search, out of state criminal history record information check, and out of state sex offender registry by the end of the 30th day for all new officers from any state in which the individual has resided in the preceding five years as required:

Evidence:
1. The record of officer #1 (date to office: 10/26/2020) indicated that the individual had resided outside of Virginia within the past 5 years. The record contained out of state central registry results dated 04/23/2021 and out of state criminal history and sex offender results dated 04/26/2021.
2. Administration acknowledged that the results were received late.
Plan of Correction: Not available online. Contact Inspector for more information.
View original record on Virginia Department of Social Services