Virginia
Sign in
Back
Wild Fern Montessori School

Inspection · 2025-10-17

Date
2025-10-17
Complaint Related
No
Licensing Inspector
Jaime Harris
(804) 807-3278
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 10/17/2025 and completed 10/17/2025. The on-site inspection began at 12:58 pm and ended at 2:40pm. The inspector reviewed compliance in the areas listed above. There were 30 children present and five staff. The inspector reviewed five children?s records and four staff records off-site on 10/23/2025.

This inspection included document review, tour of the facility, interviews and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 11/3/2025. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-A
The center is required to have employees undergo a background check every five years.

The most recent central registry check for staff #5 was overdue by seven months.
Plan of Correction: Central registry was requested on 10/24/2025.
Standard 22.1-289.035-B-2
The center must obtain a completed national criminal background check prior to the employee's first day of employment.

Staff #4, who had been employed for two months, did not have a completed national criminal background check available for review. Staff #4 was working with children.
Plan of Correction: Updated our onboarding checklist to avoid
Standard 22.1-289.035-B-3
The center must request a search of the central registry prior to the employee's first day of employment.

Staff #4, who had been employed for two months, did not have a central registry search available for review. Staff #4 was working with children.
Plan of Correction: Updated onboarding checklist to avoid and review CR has been sent
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

Staff #4, employed for two months, did not have documentation of a sex offender registry search nor documentation of requesting a child abuse and neglect search from one state.
Plan of Correction: Updated our onboarding checklist to avoid
Standard 8VAC20-780-160-A
Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

Staff #4 had no documentation of a completed tuberculosis screening and had been employed for two months.
Plan of Correction: Updated our onboarding checklist to avoid
Standard 8VAC20-780-240-A
The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment.

Staff #1, has not completed the Virginia Department of Education orientation. The course is overdue by four months. Staff #1 was observed working with children.
Plan of Correction: Future staff will not be permitted to return
View original record on Virginia Department of Social Services