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Childtime Learning Center

Inspection · 2026-03-12

Date
2026-03-12
Complaint Related
No
Licensing Inspector
Sydney Emory
(804) 807-3277
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-821 Licensure Requirements
8VAC20-821 Renewal
8VAC20-821 Application Fees
8VAC20-821 Background Checks
8VAC20-821 Standards of Conduct
8VAC20-821 Violation Review
8VAC20-821 Sanctions
8VAC20-821 Appeals
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect
8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 Staff Qualifications & Training
8VAC20-790 Physical Plant
8VAC20-790 Staffing & Supervision
8VAC20-790 Programs
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 3/12/2026 and completed on 3/12/2026. The on-site inspection began at 9:30am and ended at 1:35pm. The inspector reviewed compliance in the areas listed above. There were 40 children present and 7 staff. The inspector reviewed 5 children?s records and 5 staff records on-site. This inspection included document review, tour of the facility, interviews, and observations.

A subsidy health and safety inspection (SHSI) was conducted in conjunction with the licensing inspection. Subsidy standards that are not covered in licensing standards were reviewed during this SHSI, and this single inspection report reflects findings related to licensing standards and subsidy standards.

Information gathered during the inspection determined noncompliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 4/3/2026. A POC submitted after this date will not appear on the public website.

Violations

4
Standard 8VAC20-780-280-B
Hazardous substances must be in a locked place that prevents access by children.

1. The Pre-K classroom, had a cleaning solution and sanitizing solution in an unlocked closet, out of reach of children.
2. The two's classroom, had a cleaning solution and sanitizing solution in an unlocked closet, out of reach of children.
Plan of Correction: Retrained staff on hazardous chemicals and the importance of keeping them locked and out of reach of children on March 25, 2026. Management will monitor classrooms periodically throughout day to ensure all chemicals are in a locked closet out of reach of children.
Standard 8VAC20-780-400-B
Repeat Violation: Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.

During inspection, Staff #2 was observed reprimanding a crying child in the Pre-K class by telling the child to "shut up" and "shut your mouth". Staff #2 was holding the child by his upper arms approximately four feet off the ground and yelling in the child's face during lunch time.
Plan of Correction: Positive guidance and redirection procedures have been reviewed with all staff on March 25, 2026. Management will monitor child/adult interactions daily through classroom observations and offer support and coaching when needed.
Standard 8VAC20-780-510-P
When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet.

Medication for Child #6 was onsite, but the medication authorization was not in the child's file. The medication had not been administered past the expiration of the emergency medication dated 1/16/2026. The authorization had not been renewed and the medication was not returned or disposed of as required.
Plan of Correction: Medication was returned that afternoon. Weekly checks of Medication will be done to ensure all medications and paperwork are complete before leaving medications.
Standard 8VAC20-780-70
Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

Staff #3, who has been actively working at the center for the past three months, did not have any completed reference verifications on file.
Plan of Correction: Reference checks will be completed before the first day of employment and file rechecked on first day to ensure references and all necessary paperwork has been turned in.
View original record on Virginia Department of Social Services