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Young Men's Christian Association of Greater Richmond - MES

Inspection · 2023-03-29

Date
2023-03-29
Complaint Related
No
Licensing Inspector
Sharon Curlee
(804) 840-8312
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8 VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 PHYSICAL PLANT.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES
8VAC20-780 SPECIAL SERVICES.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 SANCTIONS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 BACKGROUND CHECKS
22.1 EARLY CHILDHOOD CARE AND EDUCATION

Inspector Notes

A monitoring inspection was conducted on March 29, 2023. The inspector was on site from approximately 3:30 pm until 5:10 pm. The site director was not present during the inspection. There were 15 children present, ranging in ages from six years to eleven years, with two staff supervising. A person aide was also on site and attending to their assigned child. Children were observed in a variety of activities including blocks, chess, animals, and coloring. Later children worked on a group project designing their dream home. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of five child records were reviewed. Three staff records were reviewed virtually on March 30, 2023.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.
If you have questions regarding this inspection, please contact the licensing inspector.

Sharon Curlee, Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
804-840-8312
Sharon.curlee@doe.virginia.gov

Violations

5
Standard 8VAC20-780-130-A
Based on review of seven children?s records and interview, the center did not obtain documentation of immunizations required by the State Board of Health before the child attended the center.

Evidence:

1.The record of child #1, enrolled 10/03/2022, did not contain documentation of immunizations.
2. The record of child #5, enrolled 02/01/2023, did not contain documentation of immunizations.
3. The record of child #6, enrolled 09/13/2022, did not contain documentation of immunizations.
4. The record of child #7, enrolled 09/13/2022, did not contain documentation of immunizations.
5. Staff #1 confirmed the record of child #1, child #5, child #6, and child #7 did not contain documentation of immunizations.
Plan of Correction: Per staff: I have sent out an email to parents to obtain documentation of immunizations
Standard 8VAC20-780-140-A
Based on revied of seven children?s records, the center did not obtain documentation of a physical examination for four child records before the child?s attendance or within 30 days after the first day of attendance.

Evidence:

1. The record of child #1, enrolled 10/03/2022, did not contain documentation of a physical exam.
2. The record of child #4, enrolled 09/13/2022, did not contain documentation of a physical exam.
3. The record of child #5, enrolled 02/01/2023, did not contain documentation of a physical exam.
4. The record of child #6, enrolled 09/13/2022, did not contain documentation of a physical exam.
5. The record of child #7, enrolled 09/13/2022, did not contain documentation of a physical exam.
6. Staff #1 confirmed the record of child #1, child #4, child #5, child #6, and child #7 did not contain documentation of a physical exam.
Plan of Correction: Per staff: I have sent out an email requesting documentation of each child's physical.
Standard 8VAC20-780-245-L
Based on review of staff records, the center did not ensure there was always at least one staff
member on duty who has obtained within the last three years instruction in performing the
daily health observation of children.

Evidence:

The record of staff #1 and staff #2 did not contain documentation of completing health
observation training. Staff #1 and staff #2 were the only staff on duty during the inspection on
March 29, 2023.
Plan of Correction: Per a member of administration: We will have staff complete a course in daily health observation training and ensure at least one staff with DHO is on site.
Standard 8VAC20-780-260-A
Based on review of documentation and interview, the center did not obtain an annual fire inspection report.

Evidence:

The most recent fire inspection report was dated 03/03/2022, exceeding the annual requirement. Staff #1 stated they did not have a current fire inspection report
Plan of Correction: Per staff: We will request a copy of the fire inspection from the school for our records.
Standard 8VAC20-780-60-A
Based on review of seven children?s records, the center did not obtain all required documentation for six children?s records.

Evidence:

1. The record for child #1, enrolled 10/03/2022, did not contain the name, address, and phone number for two emergency contacts. The record also did not contain the work phone number and employer for each parent listed.
2. The record for child #3, enrolled 10/17/2022, did not contain the name, address, and phone number for two emergency contacts. The record also did not contain the work phone number and employer for each parent listed.
3. The record for child #4, enrolled 09/13/2022, did not contain the name, address, and phone number for two emergency contacts.
4. There was no record on file for child #5, enrolled 02/01/2023. Child #5 was in care during the inspection on 03/29/2023.
5. There was no record on file for child #6, enrolled 09/13/2022. Child #6 was in care during the inspection on 03/29/2023.
6. There was no record on file for child #7, enrolled 09/13/2022. Child #7 was in care during the inspection on 03/29/2023.
Plan of Correction: Per staff: I have sent out an email to parents requesting they provide all missing documentation for the record of each child.
View original record on Virginia Department of Social Services