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James Smith

Inspection · 2024-05-16

Date
2024-05-16
Complaint Related
No
Licensing Inspector
Charles Perkins
(703) 309-3963
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8 VAC 20-800 Administration
8 VAC 20-800 Personnel
8 VAC 20-800 Household Members
8 VAC 20-800 Physical Health of Caregivers and Household members
8 VAC 20-800 Caregiver Training
8 VAC 20-800 Physical Equipment and Environment
8 VAC 20-800 Care of Children
8 VAC 20-800 Preventing the Spread of Disease
8 VAC 20-800 Emergencies
8 VAC 20-800 Nutrition
8 VAC2 0-820 THE LICENSE
8 VAC 20-820 THE LICENSING PROCESS
8 VAC 20-770 Background Checks
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child abuse and neglect

Inspector Notes

This renewal inspection was initiated by licensing staff and concluded on 05/16/2024, between the hours of 10 am to 12:30 am. There were 2 children present and 1 resident child (a total of 5 points), ranging from toddler to preschool-age, with 2 caregivers supervising. The children were engaged in the following: toy play, snack, and movie time. The inspector reviewed compliance in the areas of administration; physical plant; staffing and supervision; programming; special care and emergencies; and nutrition. A total of 4 children files, 3 household records, and 2 staff files were reviewed.

Information gathered during the inspection determined that there were (5) non-compliances with the applicable standards. These violations were documented on the Violation Notice issued to the home.

If you should have any questions, please call or send an email to charlie.perkins@doe.virginia.gov. Thank you.

Charlie Perkins,
Licensing Inspector
(703) 309-3963

Violations

5
Standard 8VAC20-800-210-A
Based on review and interview, 2 of 2 staff files indicated that documentation of the requirement for annual training was not available for review.

Evidence -
1. On the date of inspection (05/18/2024), certificates of completion for the Virginia Pre-Service training (10-hour course) were observed for the non-vendor FDH. However, these trainings were dated - 9/14/2017 (Staff #1), and 5/16/2018 (Staff #2).
2. The Provider stated (during an interview on the date of inspection) that he was having trouble obtaining this documentation from the OFC due to computer issues. He stated that some course were taken and that he planned to take more in the future.
Plan of Correction: A total of 16 training hours for both Staff #1 and Staff #2 will be completed by the end of this year for 2024.
Standard 8VAC20-800-240-A
Based on observation, the area within the child care room of the family day home (FDH) was not maintained in a clean condition.

Evidence -
1. On the date of inspection (05/16/2024), the walls and door to bathroom appear to have a heavily stained surface.
2. The large carpet within the child care room shows several signs of stains and/or soiled marks. The carpet appears darkened with a build up of grime over years of use.
Plan of Correction: Will address these issues. A painter has been hired to repaint the child care room.
Standard 8VAC20-800-60-A
Based on review, 2 of 4 children files indicated that not all of the required information was contained within each child's record.

Evidence -
1. On the date of inspection (05/16/2024), the following information was not available for Child #2: Doctor's address, and the policy name and number for the child's medical insurance.
2. The following information was not available for Child #3: Parents home and work information, the information for 2 emergency contacts, and the policy name and number for the child's medical insurance.
Plan of Correction: The Provider will be working with the parent this weekend to complete.
Standard 8VAC20-800-70-A
Based on review, 1 of 4 children files indicated that not all of the required documentation was complete and signed of by the child's parent.

Evidence -
1. On the date of inspection (05-16-2024), the following documentation was either not complete or not signed by the Parent of Child #3: Information for Parent form, Medication Administration - Decision to Administer form, Liability Declaration form, and Provisional from of the EP&RP (all were not signed by parent).
2. Provider stated that he is working with parent to finish off these forms.
Plan of Correction: The Provider will be working with the parent this weekend to complete.
Standard 8VAC20-800-780-B
Based on review, 3 of 4 children files indicated that a review of each child's emergency information was not conducted, signed and dated as verification on an annual basis.

Evidence -
On the date of inspection (05/16/2024), the following reviews were found to be in non-compliance:
1. Child #1 - dated: 01/21/2023
2. Child #3 - was not signed or dated by the parent
3. Child #4 - dated: 01/15/2023
Plan of Correction: Will review with parents and have each sign and date for verification.
View original record on Virginia Department of Social Services