Inspection · 2023-08-23
Date
2023-08-23
Complaint Related
Yes
Licensing Inspector
Stephanie Salvatori
(571) 389-0980
(571) 389-0980
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide
Inspector Notes
An unannounced complaint investigation was conducted jointly with the local Child Care Office. The allegations included care of children, nutrition, daily activities and staff qualifications. Interviews with staff, observation of meal time and prep, physical space, schedules of the day and infant care were all reviewed to investigate the allegations. Based on the preponderance of evidence, the complaint was valid. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Feel free to contact me if you need any assistance.
Ann Dramstad, Children?s Inspector
Office of Child Care Health and Safety
Division of School Readiness
703-314-0860
ann.dramstad@doe.virginia.gov
Violations
9Standard 8VAC20-780-180-B
Based on observation and staff statements, a staff member who works directly with children is unable to communicate with emergency personnel.
Evidence:
Staff #1 speaks very limited English. When interviewed, the staff member confirmed that they would be unable to communicate with #911 in English.
Evidence:
Staff #1 speaks very limited English. When interviewed, the staff member confirmed that they would be unable to communicate with #911 in English.
Plan of Correction: This staff member is used as a floater only and is not left alone with children without an English speaking staff member.
Standard 8VAC20-780-210-A-3-b
Based on staff record review and interviews, 3 out of 5 staff do not meet program leader qualifications.
Evidence:
1. Staff #2 and #3 are in the process of obtaining their CDA but have not completed the credentialing program. They have taken courses but have not submitted the required portfolio or been observed to receive the credential.
2. Staff #4 has not taken the necessary coursework, submitted the portfolio or been observed to earn their CDA.
Evidence:
1. Staff #2 and #3 are in the process of obtaining their CDA but have not completed the credentialing program. They have taken courses but have not submitted the required portfolio or been observed to receive the credential.
2. Staff #4 has not taken the necessary coursework, submitted the portfolio or been observed to earn their CDA.
Plan of Correction: 2 new staff members were hired with lead qualifications.
Standard 8VAC20-780-280-B
Based on observation, a hazardous substance was not kept in a locked place that prevents access by children.
Evidence:
Observed a large red bottle of carpet cleaner in the gross motor class space on the counter.
Evidence:
Observed a large red bottle of carpet cleaner in the gross motor class space on the counter.
Plan of Correction: All cleaners were placed in a locked cabinet.
Standard 8VAC20-780-350-B-3
Based on observation, the center exceeded the ratio in the Sr. Toddler classroom
Evidence:
Repeat Violation
A 1:8 ratio was exceeded by 3 children when a staff member left the classroom for approximately 2 minutes during the inspection. (11:28-11:30)
Evidence:
Repeat Violation
A 1:8 ratio was exceeded by 3 children when a staff member left the classroom for approximately 2 minutes during the inspection. (11:28-11:30)
Plan of Correction: Staff member was written up and re-trained on when its appropriate to leave the classroom and to always acquire coverage before leaving the room.
Standard 8VAC20-780-350-I
Based on observation, the staff to child ratio was not met during rest time in the Sr/Jr CASA classroom when more than 1/2 the children were awake.
Evidence:
There were eleven of the thirteen children awake in the classroom with 1 staff member. This exceeds the ratio of 1:10. In addition, an additional staff member was not available to offer immediate assistance as stated by center staff administration.
Evidence:
There were eleven of the thirteen children awake in the classroom with 1 staff member. This exceeds the ratio of 1:10. In addition, an additional staff member was not available to offer immediate assistance as stated by center staff administration.
Plan of Correction: Although all children were laying on their cots quietly, an additional teacher has been added in order to allow 2 people in the room during nap time.
Standard 8VAC20-780-40-E
Based on observation and a review of the center policy, a staff member failed to follow the center's cell phone use policy while supervising children.
Evidence:
1. The center policy states "Personal cell phone use is strictly forbidden while on duty (supervising children)"
2. Observed a staff member in the Jr. Toddler classroom on their phone while supervising the group of toddlers at the smart board.
Evidence:
1. The center policy states "Personal cell phone use is strictly forbidden while on duty (supervising children)"
2. Observed a staff member in the Jr. Toddler classroom on their phone while supervising the group of toddlers at the smart board.
Plan of Correction: The staff member was written up and re-trained on when it is appropriate to use a cell phone (only during nap time).
Standard 8VAC20-780-520-C
Based on observation, the center failed to meet requirements for accepting diaper ointment.
Evidence:
1. A sample of diaper ointments in the Senior Toddler classroom found 6 ointments unlabeled.
2. Diaper ointments in the Senior Toddler classroom were accessible to children in a low shelf by the diaper changing table.
Evidence:
1. A sample of diaper ointments in the Senior Toddler classroom found 6 ointments unlabeled.
2. Diaper ointments in the Senior Toddler classroom were accessible to children in a low shelf by the diaper changing table.
Plan of Correction: New locks have been purchased for diaper creams. Staff has been trained to check creams to ensure names have not been rubbed off after multiple uses.
Standard 8VAC20-780-560-F
Based on staff statements, children are not allowed second helpings of food.
Evidence:
Multiple staff confirmed that there are times when a child request seconds and no food is available to allow an additional helping. On most days this occurs when its' a "Dr. Dan" meal such as pizza.
Based on observation, the center offered food to children that was a potential choking hazard.
Evidence:
On 8/23/2023, whole cherry tomatoes were offered to both the Jr and Senior Toddler classrooms and were not cut in half lengthwise to prevent a choking hazard.
Evidence:
Multiple staff confirmed that there are times when a child request seconds and no food is available to allow an additional helping. On most days this occurs when its' a "Dr. Dan" meal such as pizza.
Based on observation, the center offered food to children that was a potential choking hazard.
Evidence:
On 8/23/2023, whole cherry tomatoes were offered to both the Jr and Senior Toddler classrooms and were not cut in half lengthwise to prevent a choking hazard.
Plan of Correction: A larger potion of food has been purchased; more than the amount of enrolled students for lunch. Also, Jr. and Sr. Toddler veggies are being cut in half.
Standard 8VAC20-780-560-L
Based on observation, staff did not sit with children during meal time.
Evidence:
Observed both staff in the Sr. Toddler class room not sitting with the 2 tables of children during lunch time.
Evidence:
Observed both staff in the Sr. Toddler class room not sitting with the 2 tables of children during lunch time.
Plan of Correction: Staff have been retrained to always sit with children during lunch or meal times.