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VINCI School Merrifield

Inspection · 2025-04-30

Date
2025-04-30
Complaint Related
No
Licensing Inspector
Stacy Doyle
(571) 835-0386
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on 4/30/2025

The Department issued a Notice of Intent to place Licensee on Probation and require licensee to contact parents, guardians or other responsible persons regarding health and safety violations on 4/16/2025 as a result of high-risk violations.

The Department issued a Special Order on August 22, 2024 to require the licensee to
contact parents, guardians, or other responsible persons (families) regarding health and safety
violations as a result of high-risk violations.

The on-site inspection began at 9:20am and ended at 11:30am. The inspector reviewed compliance in the areas listed above. There were 63 children present and 13 staff. The inspector reviewed six children?s records and six staff records on-site on 4/30/2025. This inspection included document review, tour of the facility, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 5/07/2025. A POC submitted after this date will not appear on the public website.

Violations

7
Standard 22.1-289.035-B-2
Providers must obtain a completed national criminal background check prior to the employee's first day of employment.

Staff #5 who has been employed for seven months, received the completed national criminal background check 10 days after being hired..
Plan of Correction: Staff #5 came for paperwork/orientation prior to receiving clearance. She did sign the employment contract and started working at least 2 days after receiving background clearance. We now understand that the staff orientation is considered by licensing the start of employment even though hey are not hired as an employee. Will not do new staff paperwork/orientation prior to their background clearance.
Standard 8VAC20-780-150-B
Immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department before the child can attend the center.

The immunization record for child #5 was not signed prior to attending the center. The signed immunization record was received four days after attending the center.
Plan of Correction: Immunizations were received for the child prior to starting however management will ensure the immunization document is signed and dated by the pediatrician before the child's start date.
Standard 8VAC20-780-270-A
Repeat Violation
The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

In the Toddler playground, a play house was missing a door or piece of the house and created a component that could entangle clothing or snag skin and the windows were taped together.
Plan of Correction: Toddler pla~ house was removed and disposed of immediately. A new replacement structure was ordered.
Standard 8VAC20-780-280-B
Repeat Violation
Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

A bottle of multi surface cleaner and eye drops were in a basket by the changing table in the Jr. Toddler classroom. Four containers of baby wipes were on a low shelf with warning labels, ?Keep out of reach of children.? These products must be kept in a locked place using a safe locking method that prevents access by children.
Plan of Correction: All hazardous materials have been Immediately removed during Inspection visit and staff was retrained on hazardous substance storage policies. Management
will do monthly checks to ensure continued compliance.
Standard 8VAC20-780-500-B
The diapering surface shall be used only for diapering or cleaning children,
and it shall be cleaned with soap and at least room temperature water and
sanitized after each use. Tables used for children's activities or meals shall not be
used for changing diapers.

In the Jr. Toddler classroom, a teacher was observed working and or preparing a craft/art project on the diaper changing table.
Plan of Correction: Staff Involved has been retrained on the appropriate use of diaper changing surfaces. Frequent classroom audits will be conducted to ensure compliance.
Standard 8VAC20-780-70
Repeat Violation
Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.

Staff #1, who has been actively working at the center for the past 2 months, had two
references that were received 5 days after employment began.
Staff #4, who has been actively working at the center for over 3 years, had only one reference.
Staff #6, who has been actively working at the center for one year and 8 months had two references that were received 1 month and 6 days after employment began.
Plan of Correction: All current flies were audited and updated to ensure two references are on file. Management will ensure that any new hire has two references prior to start date.
Standard 8VAC20-780-80-A
For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

In the Jr. Toddler classroom, 10 children were present and only 7 children were listed on the attendance sheet. Staff stated two children were visiting from another classroom and one child arrived approximately 20 minutes earlier and their attendance had not been documented on the record..
Plan of Correction: Staff was retrained on real time documentation of arrivals and departure times. Lead teachers were retrained to verify all kids are checked In Including transitioning children.
View original record on Virginia Department of Social Services