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Creative Gardens Ashburn Village

Inspection · 2023-02-07

Date
2023-02-07
Complaint Related
No
Licensing Inspector
Stacy Doyle
(571) 835-0386
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced renewal inspection was conducted on 2/07/2023 from 9:30am to 1:00pm. At the time of entrance, 53 children were in care with 10 staff members present. Children were observed playing with balls, getting ready to go outside, playing outside, painting with droppers, circle time, listening to a teacher read a story and group discussions and activities. Interactions between the children and staff were positive. The site was clean, organized and contained an abundant supply of developmentally appropriate materials. A selection of staff and children records, medications, the physical space, evacuation drills and attendance records were reviewed. Areas of non-compliance are identified in the violation notice. Please contact me if you have any questions at Stacy.Doyle@doe.virginia.gov or 571-835-0386.

Violations

5
Standard 8VAC20-780-270-A
Based on observation, Areas of the center outside were not maintained in a safe and operable condition.
Evidence:
1. Two black borders had large cracks in them that hold the mulch inside the playground area.
Plan of Correction: Materials have been purchased to patch the cracks in the playground ties. All cracks will be repaired and any small ones starting will be patched to prevent further cracking.
Standard 8VAC20-780-420-E-3
Based on interview, the center did not obtain parent confirmation that the required
information in the child's record is up to date.
Evidence:
1. Staff E stated they did not have parent confirmation that the required information in Child #1(start date 8/10/2020) or Child #3 (start date 6/01/2021) files were up to date.
Plan of Correction: I will create a form to send to parents annually. The form will be attached to
their Brightwheel Profile. The forms will be dated by year and sent out each year with video tutorials for parents on how to update their information.
Standard 8VAC20-780-50-A
Based on observation, staff and children's records werenot treated confidentially.
Evidence:
1. In the Pre-K classroom, a list of children's allergies and dietary restrictions/preferences
were posted on the wall in the classroom and were not kept confidential.
2. The supplemental page of the inspection dated 9/28/2023 was posted on the parent bulletin board and is considered confidential.
Plan of Correction: I will create a model Allergy form packet for each classroom. Teachers will be
briefed on how the forms should look, where they are located in the classroom, and what can be posted without violating confidentiality. Management will check each classroom weekly to ensure the forms are in compliance with licensing requirements.
Standard 8VAC20-780-550-E
Based on review of the shelter in place drill record, the center did not practice Shelter in place procedures twice a year.
Evidence:
1. The center practiced the Shelter in place procedures on 1/24/2022, but did not practice the drill a 2nd time in 2022.
Plan of Correction: Both Shelter in Place drills have been added to the calendar to complete on a day
when the most students are in attendance. The drill date will be communicated to
the team 1 week prior to taking place. Management will also complete a mock
shelter in place drill to ensure all members of the team know locations for shelter.
March 8, 2023
Standard 8VAC20-780-550-F
Based on interview and review of the drill records, the center did not practice the lock down procedures at least annually.
Evidence:
1. The center did not have documentation of practicing the lock down drill procedure in 2022.
Plan of Correction: The lock down drill has been scheduled for May 10th. All members of the
management team have been included in the calendar invite.
View original record on Virginia Department of Social Services