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YMCA at JT's Camp Grom School Age Childcare

Inspection · 2025-04-15

Date
2025-04-15
Complaint Related
No
Licensing Inspector
Rene Old
(757) 404-1784
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 04/15/2025 and completed on 04/15/2025. The on-site inspection began at 9:10 am and ended at 12:45 pm. The inspector reviewed compliance in the areas listed above. There were 31 children present and 5 staff. The inspector reviewed 6 children's records and 4 staff records on-site.

The inspection included:
*Document Review
*Tour of the Facility
*Interviews
*Observations

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 04/25/2025 . A POC submitted after this date will not appear on the public website.

Violations

7
Standard 22.1-289.035-B-1
Prior to employment all staff shall provide a sworn statement or affirmation disclosing whether he has ever been convicted of or is the subject of pending charges for any offense within or outside the Commonwealth and whether he has been the subject of a founded complaint of child abuse or neglect within or outside the Commonwealth.

There was no sworn statement or affirmation on file for staff 1 who was working during the inspection. Staff 1 has been employed for more than 4 years.
Plan of Correction: The original sworn disclosure form was found to be damaged and could not be used for official purposes.

Staff replaced the damaged sworn disclosure. A new, completed form was obtained and submitted on the day of the inspection.
Standard 22.1-289.035-B-2
Prior to employment staff shall Submit to fingerprinting and provide personal descriptive information described in subdivision B 2 of ? 19.2-392.02.

There was no criminal record check on file for staff 1 who was working in the licensed program during the inspection. Staff 1 has been employed for more than four years.
Plan of Correction: The original criminal background check record for staff was found to be damaged and therefore unusable for official documentation purposes.

The staff member coordinated the replacement of the damaged record. An appointment was scheduled with the appropriate agency to obtain a new copy of the background check.
Standard 22.1-289.035-B-3
Repeat Violation
The facility shall obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him.

The results of a central registry check was not on file for staff 2 and staff 3 who were caring for children during the inspection. Both staff have been employed for more than 10 months.
Plan of Correction: Requests for the necessary results were submitted for both staff members prior to inspection but were currently pending renewal at the time of inspection.

The required results were submitted to inspector for both staff members.
Standard 8VAC20-780-160-A
Repeat Violation

Each staff member and individual shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children.

Staff 1 and staff 2 lack documentation of a tuberculosis screening. Both staff were working with children in the licensed program during the inspection.
Plan of Correction: Forms given to staff.
Standard 8VAC20-780-240-A
Staff shall complete The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

Staff 2 and staff 3 have not completed the Virginia Department of Education-sponsored orientation course. Both staff have been employed for more than 90 days.
Plan of Correction: Staff has been assigned training.
Standard 8VAC20-780-550-C
Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building.

Emergency evacuation and shelter-in-place procedures or maps were not posted in two buildings observed in use by children during the inspection.
Plan of Correction: Evacuation routes were hung up in all noted buildings. Documentation sent to inspector.
Standard 8VAC20-780-70
Staff records shall contain all of the required elements.

The name, address and phone number for a designated emergency contact was not on file in the record for staff 1.
Plan of Correction: Initial name, address, phone number, and emergency contact sheet was damaged. A replacement copy has since been filled out and was sent to inspector the day of inspection.
View original record on Virginia Department of Social Services