Virginia
Sign in
Back
Sofia Martinez Escobar

Inspection · 2023-05-22

Date
2023-05-22
Complaint Related
No
Licensing Inspector
Maria Robles-Lopez
(703) 397-3827
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes

Areas Reviewed

22.1 Background Checks Code
63.2 Child abuse and neglect
8VAC20-790 Subsidy Program Vendor Requirements for Family Day Homes

Inspector Notes

An unannounced annual Unlicensed Subsidy Health and Safety (USHSI) inspection was conducted on 05/22/2023. There were 3 children present with the vendor.

The home, staff / children/ household member?s records, emergency supplies, and policies were inspected. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies and nutrition. There was no medication on the home on this date. A total of 4 child records, Vendor's record, and 2 household records were reviewed to ensure compliance with the health and safety regulations.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions regarding this inspection, please contact the Licensing Inspector, Maria Robles at Maria.Robles@doe.virginia.gov.

Violations

7
Standard 8VAC20-790-180-B
Based on documentation review and interview with the vendor, the vendor did not have a written hard copy record of daily attendance that documents the arrival and departure of each child in care as it occurs.
Evidence:
1) On the date of inspection, a record of daily attendance was not available for review.
2) The vendor stated that they did not keep a record of daily attendance.
Plan of Correction: I am now documenting the daily attendance.
Standard 8VAC20-790-190-B
Based on record review, children's records did not contain all required information.
Evidence:
1) The records for Child #1, #2 , #3 and #4 did not contain the address of one person designated by the parent to contact in case of an emergency if the parent cannot be reached.
2) The records for Child #1, #2 , #3 and #4 did not contain required information on one or both custodial parent's place of employment or school attendance.
3) The record for Child #2 did not contain the telephone number for each parent who has custody.
4) The records for Child #3 and #4 did not contain documentation as proof of the child's identity.
5) The records for Child #1 and #2 did not contain parent's written authorization for emergency medical care.
Plan of Correction: All missing information was completed.
Standard 8VAC20-790-210-B
Based on record review, TB screenings were not completed at least every two years from the date of the initial screening.
Evidence:
1) On the date of inspection, TB screening results for the vendor were not available for review.
Plan of Correction: My Tb test is current. It was completed in 2022 but I did not have the documentation in my record. I will ensure to keep a copy of the Tb screening results in my record.
Standard 8VAC20-790-250-F
Based on record review and interview, caregivers who work directly with children did not annually attend the department's health and safety update course.
Evidence:
1) There is no documentation in the record that the vendor had completed the health and safety update course for 2022.
2) The vendor stated that they had not completed the health and safety update course for 2022.
Plan of Correction: Moving forward, I will ensure to complete the training annually.
Standard 8VAC20-790-270-A
Based on observation, potentially poisonous substances were not stored in areas inaccessible to children.
Evidence:
1) On the date of inspection, two bottles of bathroom cleaner were observed on the bathroom floor.
Plan of Correction: Corrected. The vendor put away the cleaning agents during the inspection.
Standard 8VAC20-790-430-A-3
Based on documentation review and interview with the vendor, lockdown procedures were not practiced annually.
Evidence:
1) On the date of inspection, the 2022 emergency drills log provided for review, did not have a lockdown drill documented for the 2022 year.
2) The vendor stated that they did not practice a lockdown drill.
Plan of Correction: Moving forward, I will ensure to practice a lockdown drill at least annually.
Standard 8VAC20-790-430-B
Based on documentation review and interview with the vendor, emergency evacuation procedures were not documented as required.
Evidence:
1) On the date of inspection, the 2023 emergency drills log provided for review, did not have any evacuation (fire) drills documented for the months of January through April 2023.
2) The vendor stated that they had practiced the drills but failed to document them.
Plan of Correction: I have documented all the drills on the log.
View original record on Virginia Department of Social Services