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Dogwood Preschool

Inspection · 2023-11-29

Date
2023-11-29
Complaint Related
No
Licensing Inspector
Heather Dapper
(804) 625-2304
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

A renewal inspection was conducted on November 29, 2023 from approximately 9:40 am to 1:00 pm. There were 94 preschool children present in the center with 19 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 10 child records and 10 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures.

Heather Dapper
Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone # (804) 625-2304
heather.dapper@doe.virginia.gov

Violations

6
Standard 22.1-289-036-B-4
Based on record review and interview, the center did not ensure board member and/or agent records contained documentation of criminal history record results, sex offender registry check results and a child abuse and neglect search request from any state in which the individual has resided in the past five years.

Evidence:
1. The records of board member #4 and agent #2 did not documentation of criminal history record results, sex offender registry check results and a child abuse and neglect search request from any state in which the individual has resided in the past five years.
2. The Sworn Statement or Affirmation for board member #4 and agent #2 indicated that the members have lived outside of Virginia within the past five years.
3. A member of management verified that the record checks had not been submitted within the required time frame.
Plan of Correction: Requested out of state checks. Director to review board records in July.
Standard 8VAC20-770-60-B
Based on record review and interview, the center did not ensure one of two staff records had documentation of a completed sworn statement or affirmation prior to the first day of employment.

Evidence:
1. The record of staff #2 (employed: 9/05/23) had documentation of a completed sworn statement or affirmation dated 9/07/23.
2. The record for staff # 6 (employed: 9/11/23) had documentation of a completed sworn statement or affirmation dated 10/17/23
2. A member of management stated that staff # did not complete a sworn statement prior to hire.
Plan of Correction: Sworn Statements to be signed with employment contracts. This will prevent future errors done by Program Director.
Standard 8VAC20-770-60-C-2
REPEAT VIOLATION
Based on record review and interview, the center did not have documentation of central registry findings for two staff member.
Evidence:
1. The record for staff #1 (employed 9/15/23) and staff #2 (employed: 9/05/23) did not contain the central registry findings.
2. A member of management acknowledged that the central registry findings had not been received.
Plan of Correction: Resubmit to Central Registry by the Program Director. Monthly portal review.
Standard 8VAC20-780-140-A
Based on a review of children's records, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance.

Evidence:
The record for child #5 (enrolled: 9/05/23) did not have a physical examination.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-160-A
Based on review of records and interview, the center did not ensure that each staff member shall submit documentation of a negative tuberculosis screening (TB) at the time of employment and prior to coming in contact with children.

Evidence:
1.The records for staff #1 (employed: 09/15/23) and staff # 5 (employed: 8/21/23) did not have documentation of a TB screening or test at time of employment and within the last 30 calendar days.
2. A member of management confirmed that the screenings / tests were not completed in the required time frame.
Plan of Correction: File review prior to May each year ensuring nothing expires over the summer by the Program Director.
Standard 8VAC20-780-160-C
Based on a review of staff records, the center did not ensure that subsequent communicable tuberculosis (TB) screenings were conducted at least every two years from the date of the initial screening.

Evidence:
1. The record for staff #9 had a TB screening / test on 8/18/23. The TB screening / test needed to be completed before 7/30/23.
Plan of Correction: Will review every 6 months instead of annually by the program director.
View original record on Virginia Department of Social Services