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Guidepost South Riding LLC

Inspection · 2025-06-13

Date
2025-06-13
Complaint Related
No
Licensing Inspector
Kristy Atanackovic
(804) 629-5032
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-820 THE LICENSE
8VAC20-820 THE LICENSING PROCESS
8VAC20-820 HEARINGS PROCEDURES
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect



During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was completed on 06/13/2025, as a part of the licensure period. The on-site inspection began at 10:00 am and ended at 1:30 pm. The inspector reviewed compliance in the areas listed above. There were 51 children present and 10 staff. The inspector reviewed 10 children?s records and 8 staff records on-site.

This inspection included: document review, tour of the facility, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 6/20/2025. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 8VAC20-780-245-J
Whenever the center has agreed to administer prescribed medications, the administration shall be performed by a staff member who has completed a training and are required to be retrained at three- year intervals.

1.Staff # 2 administered medication to child #3 on 5/6/2025, 5/7/2025, 5/8/2025, 5/9/2025, 5/12/2025, 5/13/2025, 5/14/2025, 5/15/2025, 5/16/2025, 5/19/2025, 5/2025, 5/21/2025
2. Staff #2 Medication administration training had been expired 1 year and 6 months.
Plan of Correction: A full review of all MAT (Medication Administration Training) certified staff has been conducted. All members of the campus leadership team have been updated and are now fully aware of which staff members are authorized to administer medication. Effective immediately, staff who are not MAT certified will not be permitted to administer any medication under any circumstances.

Planned Follow-Up:
To ensure appropriate coverage, 2?3 additional staff members will be enrolled in a MAT certification session. The training date is currently being finalized and will be scheduled as soon as possible.
Standard 8VAC20-780-510-E
The center's procedures for administering medication shall include methods to prevent use of outdated medication.
1. Child #2 has a food allergy.
2. The emergency medication maintained at the center had expired two weeks prior to inspection.
Plan of Correction: The medication in question was associated with a known allergy. As of May 13, 2025, the child was evaluated by a pediatrician who determined the allergy was no longer present. The medication was unopened and stored with the appropriate documentation at the time of inspection. Upon being notified of the expiration, the family promptly provided a physician?s statement confirming that the child no longer requires the medication. The expired medication has since been removed from the premises.
Standard 8VAC20-780-510-I
The center may administer prescription medication that would normally be administered by a parent or guardian to a child provided the medication is administered by a staff member that meets the requirements in 8VAC20-780-245J.

1.Staff # 2 administered medication to child #3 on 5/6/2025, 5/7/2025, 5/8/2025, 5/9/2025, 5/12/2025, 5/13/2025, 5/14/2025, 5/15/2025, 5/16/2025, 5/19/2025, 5/2025, 5/21/2025
2. Staff #2 Medication administration training had been expired 1 year and 6 months.
Plan of Correction: A full review of all MAT (Medication Administration Training) certified staff has been conducted. All members of the campus leadership team have been updated and are now fully aware of which staff members are authorized to administer medication. Effective immediately, staff who are not MAT certified will not be permitted to administer any medication under any circumstances.

Planned Follow-Up:
To ensure appropriate coverage, 2?3 additional staff members will be enrolled in a MAT certification session. The training date is currently being finalized and will be scheduled as soon as possible.
Standard 8VAC20-780-550-P
The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence. The record shall include date and time, when parents were notified and method of notification.

4 of 10 reports were missing information including date , time or method of notification of parent.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-560-G
When food is brought from home, the food container shall be clearly dated and labeled in a way that identifies the owner.

11 lunch boxes for children were not labeled with name and date as required.
Plan of Correction: A new labeling system has been developed and will be implemented beginning July 1, 2025. Each lunchbox will be labeled with the child?s name and date to ensure clear identification and to maintain health and safety standards.
Standard 8VAC20-780-60-A
Repeat Violation

The center shall maintain a record for each child that contains required information.

The center did not have documentation of child updates and confirmation of up- to- date information in the child's record as required by 8VAC20-780-420 E3 for Child #1 due 6/2023.
Plan of Correction: Not available online. Contact Inspector for more information.
View original record on Virginia Department of Social Services