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The Tot Spot

Inspection · 2023-03-30

Date
2023-03-30
Complaint Related
No
Licensing Inspector
Stephanie Reed
(540) 272-6558
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
22.1 Background Checks Code, Carbon Monoxide

Inspector Notes

An unannounced monitoring inspection was conducted on-site March 30, 2023. The director was available during the inspection. There were 17 children present, ranging in ages from 7 weeks to 4 years, with 3 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations

4
Standard 8VAC20-770-60-B
Based on a review of staff records and interview on March 30, 2023, the center did not ensure to obtain a Sworn Statement from each staff prior to employment.
Evidence: 1. The record of staff #1, hired 02/27/23, did not contain documentation of a sworn statement. 2. Staff #4 confirmed the sworn statement was not completed.
Plan of Correction: Ensure that sworn statement is completed before first day of employment.
Standard 8VAC20-780-280-B
Based on observation on March 30, 2023, the center failed to ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children.
Evidence: 1. An unlocked double-door hallway closet contained several cleaning materials, paint, and insecticides. There were materials both on the floor of the closet within reach of children and on shelves. There were approximately 25 various cleaning solutions and approximately 12 paint cans. There was also lighter fluid, shaving cream, weed killer, and carpet cleaner observed. The labels stated "keep out of reach of children" and "caution" or "warning."
2. The hallway bathroom, used by children, contained Zep Refreshen spray in an unlocked cabinet. The label on the spray stated "keep out of reach of children" and "warning."
3. The bathroom used by two year old's contained bleach water on the diaper table. No diapering was occurring. The label on bleach states "keep out of reach of children" and "caution."
Plan of Correction: See intensive plan of correction.
Standard 8VAC20-780-340-A
Based on observation on March 30, 2023, the center failed to ensure when staff are supervising children, they shall always ensure their care, protection, and guidance.
Evidence: 1. The kitchen, which is adjacent to a classroom with no prevented access by
children, contained a drawer with several butcher and serrated knives. There were also
two knives in the strainer by the sink. 2. The two year old classroom contained a
pairing knife in the sink.
Plan of Correction: See intensive plan of correction
Standard 8VAC20-780-420-E-3
Based on a review of children's records on March 30, 2023, the center failed to ensure to request at least annually parent confirmation that the required information in the child's record is up to date.
Evidence: 1. The record of child #1 (enrolled 8/16/18), did not contain documentation of an annual review. The last record review was documented as 06/01/21.
2. The record of child #3 (enrolled 8/24/21) did not contain documentation of an annual review. The last record review was documented as 08/24/21.
Plan of Correction: Have parents review registration form yearly on anniversary of enrollment.
View original record on Virginia Department of Social Services