Inspection · 2024-03-07
(804) 625-2304
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect
Inspector Notes
A renewal inspection was conducted on March 7, 2024 from approximately 3:45 PM to 5: 30 PM. There were 15 school age children present in the center, with two staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of seven child records, two staff records, four board members and two agent records were reviewed.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.
Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names, list staff by positions only.
Heather Dapper
Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone # (804) 625-2304
heather.dapper@doe.virginia.gov
Violations
8Evidence:
1. The record of agent #2 had a central registry dated 12/13/18 and a sworn statement dated 12/15/18. Agent #2 acknowledged that she did not have the required updated background checks.
Based on a review of children's records, the center did not ensure that each child's record contained documentation of immunizations required by the State Board of Health before the child can attend the center.
Evidence:
The record for child #2 did not have documentation of immunizations.
Based on a review of children's records, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance.
Evidence:
The records for child #2, child #4, child #5, and child #7 did not have documentation of a physical examination. The children records did not have a first day of attendance. Staff #1 stated that child #2, child #4, child #5, and child #7 were not new to the center and had been in attendance longer than 30days from the day of inspection.
Evidence:
1. The record for staff #1 (employed: 9/12/22) did not have documentation to demonstrate program leader qualifications.
2. Staff #1 stated she was the program lead for the center.
Evidence:
1. During interview, staff #1 (employed: 9/12/22) stated that she did not have a current CPR Certification and staff #2 (employed: 10/13/23) did not have a current CPR Certification.
2. Staff #1 and Staff #2 were the only two staff working at the center on the day of the inspection.
Evidence:
1. During interview, staff #1 (employed: 9/12/22) stated that she did not have a current First Aid Certification and staff #2 (employed: 10/13/23) did not have a current First Aid Certification.
2. Staff #1 and Staff #2 were the only two staff working at the center on the day of the inspection.
Evidence:
1. The records for child #1 and child #6 did not have a record on file at the center. The iPad that contained the children's records was not working. Staff #1 stated that the iPad could not be unlocked to review files due to a password issue.
2. The record for child #4 did not have two designated people to call in an emergency if a parent cannot be reached.
3. The records for child #1, child #2, child #3, child #4, child #5, child #6, and child #7 did not have first day of attendance at the center.
Evidence:
1. There was not an attendance record that documented the arrival or departure as it occurs. 2. Staff #1 stated that the iPad was not working and staff #1 wrote down a list of the children that were present.